JOB SUMMARY: CARE USA is seeking a Senior Grant Writer to join the Content Development team and serve as a critical driver of the organization’s institutional and major gifts fundraising engine. This role is responsible for the strategic development, writing, and cross-functional coordination of grant reports — up to 500 annually — spanning corporate partners, institutional funders, and major and principal gift donors. The Senior Grant Writer will translate complex, technical program data into clear, compelling, donor-ready narratives that build trust, demonstrate impact, and inspire continued investment in CARE’s mission to save lives and defeat poverty. This is a high-volume, deadline-driven role that requires exceptional organizational rigor, strong cross-functional relationship management, and the ability to balance creative storytelling with technical precision — ensuring every report is accurate, on-brand, and donor-centric. The Senior Grant Writer will also serve as CARE USA’s functional lead for grant-reporting quality, establishing reporting standards and providing authoritative guidance to fundraising, program, finance, and country-office stakeholders. The position will exercise final editorial judgment over complex and high-risk reports, resolve significant reporting issues, and recommend improvements that strengthen donor stewardship, compliance, and continued investment. RESPONSIBILITIES: Grant Report Development & Writing Lead the development and finalization of CARE’s most complex, high-value, or high-risk grant reports, determining the appropriate narrative strategy, evidence, and donor messaging. Exercise final editorial authority for assigned reports, resolving conflicting or incomplete programmatic and financial information and determining whether deliverables meet CARE’s technical, quality, and donor-readiness standards. Establish and maintain grant-reporting standards, templates, and quality-control practices to ensure consistency, accuracy, and donor focus across fundraising portfolios Write, edit, and finalize up to 500 grant reports annually for corporate, institutional, and major/principal gift donors, ensuring each is accurate, concise, and compelling. Translate technical program, MEL (monitoring, evaluation, and learning), and financial data into donor-friendly narratives that communicate impact clearly without sacrificing accuracy. Balance creative and technical writing skills so every report feels fresh and tailored to the donor relationship — not formulaic or repetitive. Ensure every report clearly answers the donor’s core questions: What did their funding accomplish? How were funds used? What lives were changed, and how? Cross-Functional Coordination & Tracking Establish reporting priorities based on donor significance, complexity, deadline risk, and organizational commitments, and direct the cross-functional actions required to deliver reports successfully. Serve as the senior technical resource for grant reporting, advising relationship managers, program teams, finance colleagues, and country offices on donor requirements, narrative strategy, reporting quality, and risk resolution. Identify significant reporting, compliance, or donor-relationship risks; require corrective action when necessary; and escalate material concerns to fundraising leadership with recommendations. Analyze recurring reporting challenges and donor feedback and recommend improvements to CARE’s reporting systems, standards, and organizational practices. Build and maintain a comprehensive tracking system for all grant reporting deadlines, ensuring on-time delivery across corporate partnerships, institutional funding, and major/principal gifts portfolios. Partner closely with the Research & Development team, Corporate Partnerships, Institutional Funding, and Major/Principal Gifts officers to gather programmatic updates, financial data, and donor-specific requirements. Coordinate with program teams and country offices to source accurate, current content and impact data. Serve as the central point of accountability for report status, proactively flagging risks and bottlenecks. Agency & Vendor Management Establish agency performance and quality standards, determine the allocation of overflow assignments, and hold the agency accountable for meeting CARE’s technical, editorial, budget, and delivery expectations. Manage the relationship with CARE’s outside grant-writing agency partner, directing overflow report writing as volume requires. Track and manage the agency budget, ensuring spend aligns with scope and forecast. Lead regular check-in meetings with the agency lead to review workload, quality, timelines, and deliverables. Review and edit agency-produced reports to ensure consistency with CARE’s voice, brand, and quality standards.
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