E T Temporary

Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. Visit www.worldbank.org . Malawi Country Context The World Bank Group’s program in Malawi comprises a large and active portfolio of operations financed under IDA, advisory services and investments supported by IFC, and MIGA portfolio of guarantees in selected strategic sectors. To support this program, the Malawi Country Office is looking for a highly organized, energized, and experienced person capable of operating effectively in a very demanding fast-paced environment to serve as Extended Term Temporary (ETT) staff member at the ET2 level (Locally Recruited Staff) with the Malawi country Team based in Lilongwe, Malawi. Duties and accountabilities The successful candidate will work under the overall leadership of the WBG Country Manager, with direct and day to day supervision from the Executive Assistant, who provides guidance to Administrative Client Support (ACS) staff. The selected candidate will be an integral part of the Malawi Country Office Administrative and Client Support (ACS) team. S/he will provide administrative and client support to operational staff working across multiple sectors in Malawi and in close coordination with Task Team Leaders (TTLs). The position requires frequent interaction with staff from other World Bank units, colleagues based in other duty stations (locally and internationally), Government officials, consultants, and external partners. The Incumbent’s duties include but are not limited to: 1. Operational and Administrative Support

• Use desktop processing skills to prepare complex documents, reports, presentations, charts, figures, and graphics in line with World Bank formats and distribution standards.
• Collect, input, and maintain data provided by Task Team Leaders into the central database, including processing new project status reports.
• Stay abreast of World Bank policies, procedures, and directives to ensure effective processing of all project documents.
• Draft routine correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials.
• Draft minutes of meetings and provide assistance in editing large documents
• Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Director and/or the Country Management Unit (CMU).
• Assist in preparation and logistical planning for various events such as visits by high level World Bank visiting missions, conferences, seminars and workshops. 2. Information Management and Client Interaction
• Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office.
• Track and report on relevant aspects of team and operational activities. 3. Time Management and Logistics Planning
• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information.
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters.
• Address non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc. 4. Other Duties
• Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
• Occasionally perform Analytical tasks as may be requested by the Team Leader