Emergency Information Management and Reporting Officer

Mission and objectives

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

Context

UNICEF is one of the lead agencies responding to the humanitarian crisis in Sudan, delivering life-saving assistance to children and vulnerable populations affected by conflict, displacement, disease outbreaks, food insecurity and climate-related shocks. The Sudan emergency remains one of the world's largest humanitarian crises, requiring continuous monitoring of the evolving situation, evidence-based decision-making, timely reporting, and effective coordination across sectors, field offices and partners. To support UNICEF's emergency coordination and response functions, the Emergency Team is responsible for consolidating and analyzing information from multiple sources, supporting emergency preparedness and response monitoring, producing situation reports and management updates, and strengthening information systems that facilitate strategic decision-making. The Emergency Information Management and Reporting Officer will support the Emergency Manager and broader Emergency Team in managing humanitarian information, maintaining reporting systems, developing analytical products, and ensuring the timely production of high-quality emergency reports and operational updates.

Task Description

Under the direct supervision of the Emergency Manager, the UN Volunteer will undertake the following tasks: Information Management  Support the development and implementation of emergency information management systems and tools for response monitoring and operational decision-making in close coordination and alignment with the PME systems in place.  Maintain and update emergency databases, tracking systems, and information repositories.  Consolidate and manage information received from field offices, programme sections, and implementing partners.  Conduct data cleaning, validation, triangulation and quality assurance processes.  Support the management of emergency response monitoring datasets, ensuring consistency and accuracy.  Maintain shared information management platforms, filing systems and knowledge management repositories.  Develop and update dashboards, maps, infographics and other visualization products to support emergency management. Analysis and Situation Monitoring  Support the monitoring of humanitarian developments and emerging risks across Sudan.  Compile, analyze and interpret multisectoral humanitarian data and trends.  Support humanitarian needs analysis through secondary data review and information synthesis.  Produce regular analytical summaries highlighting operational trends, response gaps, risks and priorities.  Support emergency preparedness, contingency planning and scenario development exercises.  Contribute to evidence generation to support strategic planning and programme prioritization. Emergency Reporting  Support timely preparation of humanitarian updates, briefing notes, talking points and management summaries.  Collect inputs from programme sections and field offices and ensure consistency of narrative and data across humanitarian update products.  Maintain reporting calendars and ensure timely submission of required emergency products.  Support the preparation of reports, presentations and briefing packages for senior management, regional office and headquarters.  Ensure reporting products meet UNICEF quality standards and information management protocols. Coordination Support  Facilitate information flows between country office sections, field offices and emergency coordination mechanisms.  Support organization and documentation of emergency coordination meetings.  Prepare meeting summaries, action trackers and follow-up matrices.  Assist in monitoring implementation of key emergency action points and commitments.  Support inter-sectoral information sharing and operational coordination. Monitoring and Performance Tracking  Support the integration of performance monitoring products into periodic emergency reviews. Accountability and Data Responsibility  Promote ethical and responsible data management practices.  Ensure compliance with UNICEF data protection principles and information-sharing protocols.  Support integration of age, gender, disability and equity considerations into emergency information products.  Contribute to accountability to affected populations through analysis of feedback and community information where available Capacity Building and Knowledge Management  Develop guidance materials, templates and standard operating procedures.  Support staff orientation and capacity strengthening on emergency reporting systems and information management practices. Furthermore, UN Volunteers are encouraged to:  Strengthen their knowledge and understanding of the concept of volunteerism.  Contribute articles, lessons learned and success stories.  Participate in UNV activities and promote volunteerism where appropriate.

Competencies and values

 Builds and maintains partnerships  Demonstrates self-awareness and ethical awareness  Drive to achieve results for impact  Innovates and embraces change  Manages ambiguity and complexity  Thinks and acts strategically  Works collaboratively with others  Nurtures, leads and manages people

Living conditions and remarks

Port Sudan serves as the operational hub for the UNICEF Sudan Country Office emergency response. Living conditions are generally functional but may present challenges related to humanitarian operations, including security restrictions, limited services, disruptions in transportation and communications, and periods of high operational intensity. Sudan is a unique and complex humanitarian operation. It offers an exceptional opportunity to contribute to life-saving humanitarian action and to support children affected by one of the world's largest emergencies. However, the assignment requires resilience, adaptability, cultural sensitivity and the ability to work effectively under pressure in a rapidly evolving environment. Flexibility and willingness to live and work in challenging conditions are essential.