Event Production Consultant

The incumbent will work in close collaboration with programme, operations and project teams to support the achievement of project objectives and organizational priorities.

São Paulo (SP), Brazil

Nine (9) months

Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan, and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis on developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. UN-Habitat, the São Paulo Council of Architecture and Urbanism (Conselho de Arquitetura e Urbanismo de São Paulo - CAU/SP) and the Brazilian Cooperation Agency (ABC) are implementing the project “Building capacity and connections in Technical Assistance for Social Housing (ATHIS - Assistência Técnica de Habitação de Interesse Social)”, also known as ATHIS Network, with the objective of equipping professionals with the necessary skills to reduce the gap between policy and practice of ATHIS, ensuring that municipalities and institutions have the technical knowledge to implement sustainable and equitable housing solutions. Within the project’s activities is foreseen the planning, management and execution of a Forum on Technical Assistance for Social Housing (ATHIS), promoting South-South cooperation and knowledge exchange among professionals, communities, and government representatives from the Global South. The Forum is expected to take place in the city of São Paulo, in December 2026. It will run over two days, with an estimated audience of up to 1,000 people, followed by a third day dedicated to field visits to pre-selected ATHIS projects, limited to 100 participants. To properly implement the above-mentioned project, an Event Production Consultant is required. Report to UN-Habitat Manager The Event Production Consultant reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The Event Production Consultant will support the implementation of the project, and its activities, with the following responsibilities: a) Provide support to the delivery of the event’s operational and production requirements in accordance with the approved Work Plan, ensuring that deadlines and specifications are met. b) Provide guidance to the operational and production aspects of the event, including monitoring production-related costs against the approved budget and ensuring that appropriate contingency plans are developed and in place for the relevant operational areas. c) Organize the event production crew, service providers and suppliers, in accordance with the approved Work Plan. d) Provide guidance to the operational layout of the event, considering participant flow, programmed activities, accessibility, and operational requirements. Provide guidance to the assembly and disassembly of event structures and facilities, ensuring that contingency plans are in place before, after and during the event, and that operational issues are addressed promptly. e) Manage the operational readiness of exhibition spaces, catering and food service areas, gathering spaces and other participant facilities, ensuring that accessibility requirements and safety measures are properly implemented. f) Provide guidance to the operational arrangements for panelists and speakers, liaising with the UN-Habitat and partners’ communication and coordination teams to ensure that logistical and production requirements are met. g) Assist on-site technical visits as required, including guided tours with the UN-Habitat team and project partners. h) Manage on-site event production and operations during the Forum, coordinating production teams and service providers, ensuring compliance with agreed safety and accessibility requirements, and promptly resolving or escalating operational issues. i) Organize the production schedule and operational readiness of the event, ensuring that venues, structures, furniture, signage, catering, participant areas and other production elements are delivered and ready according to the approved schedule. j) Report on event production and operational activities, issues and deliverables, as required and within agreed deadlines. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The consultant shall assist the implementation of the project, according to the stated responsibilities and the delivery of the following products: Product 1 – Work Plan Description: Product 1 must contain: (i) all deliverables and activities scheduled for the completion of responsibilities; (ii) timeline, milestones, and deadlines; (iii) tools, materials, and resources required; (iv) required missions, site visits, or fieldwork activities; (v) logistics arrangements and requirements. Expected delivery date: 7 days after signing the contract. Product 2 – Budget Monitoring and Procurement Report Description: Product 2 must contain: (i) reference budget; (ii) projected costs; (iii) procurement and contracting status; (iv) committed and incurred costs; (v) budget variances and analysis; (vi) adjustments corrective measures; (vii) pending commitments and obligations; (viii) cost monitoring of budget execution performance. Expected delivery date: 15 days after signing the contract. Product 3 – Operational Layout Description: Product 3 must contain: (i) space organization and layout; (ii) participant flow and circulation plan; (iii) activity areas and functional zones; (iv) support and back-office areas; (v) furniture, equipment, and physical infrastructure requirements; (vi) signage and wayfinding strategy; (vii) accessibility measures and arrangements; (viii) operational interfaces and coordination points. Expected delivery date: 30 days after signing the contract. Product 4 – Supplier Roadmap Description: Product 4 must contain: (i) supplier and service mapping; (ii) scope of services; (iii) delivery schedule and milestones; (iv) roles and responsibilities; (v) dependencies between suppliers, services, venues, and other stakeholders; (vi) contracting status; (vii) delivery status and tracking; (viii) coordination and follow-up mechanisms; (ix) issues, risks, and pending actions. Expected delivery date: 45 days after signing the contract. Product 5 – Assembly and Operations Plan Description: Product 5 must contain: (i) assembly and setup schedule; (ii) procedures and requirements for structures and facilities; (iii) furniture and equipment setup; (iv) catering and food service operational arrangements; (v) participant facilities, including registration, waiting, gathering, and related support areas; (vi) on-site operations management; (vii) operational readiness assessment; (viii) contingency and emergency arrangements; (ix) disassembly and site restoration plan; (x) operational checklists and control procedures. Expected delivery date: 60 days after signing the contract. Product 6 – Final Report Description: Product 6 must contain: (i) summary of event implementation; (ii) deliverables produced; (iii) suppliers, contractors, and teams involved; (iv) space and venue operations; (v) assembly and disassembly activities; (vi) operational occurrences and incidents; (vii) solutions adopted and corrective actions implemented; (viii) budget execution and contracting overview; (ix) results achieved and performance assessment; (x) lessons learned; (xi) final considerations and recommendations. Expected delivery date: 70 days after signing the contract.

Education Required:

• Bachelor’s degree in Cultural Production, Event Production, Administration, Project Management or related fields is required.
• A postgraduate degree (Stricto Sensu) in the field of Events Management, Culture or related fields is required, or additional five (5) years of relevant experience to the post, beyond the requirement. Work experience
• A minimum of ten (10) years of progressively responsible experience in event production is required.
• Experience in planning, organizing and managing large-scale events in Brazil is required.
• Experience in event production and on-site operations, including venue setup, structures, furniture, signage, catering and participant areas is required.
• Experience coordinating production crews, suppliers and service providers is required.
• Deep knowledge of the Brazilian context and culture is required.
• Ability to work with people from diverse cultures and backgrounds is required.
• Professional and/or academic experience in areas related to social and sustainable development and environmental sustainability is desirable.
• Previous experience working in the United Nations is desirable. Skills
• Strong event production and on-site operational management skills are required.
• Good computer skills in Windows and Office packages and Web search engines are required.
• Good handling of technological tools and use of software and online platforms is required.
• Good knowledge of project management methodologies is desirable.
• Excellent internal and public-facing communications skills are desirable. Competencies
• Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development.
• Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines.
• Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences.
• Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments. Knowledge Management
• Contribute to the documentation, organization and dissemination of relevant technical knowledge and lessons learned related to the assignment.
• Support the preparation of tools, templates, and reference materials that facilitate effective project implementation.
• Ensure information, records and documentation produced under the assignment are properly organized and made available to authorized personnel.
• Promote knowledge-sharing and collaboration among project teams while ensuring compliance with applicable confidentiality and data protection requirements.

Travel details: Not Applicable. Remuneration Remuneration will be determined in accordance with the applicable UNOPS Local ICA or UNDP’s salary scale and the level established through the official classification process. The consultant will receive a total amount of BRL: 135.000,00, according to the following schedule:

• Payment 1: Upon delivery and approval of Products 1 and 2 (BRL: 50.000,00)
• Payment 2: Upon delivery and approval of Products 3 and 4 (BRL: 35.000,00)
• Payment 3: Upon delivery and approval of Products 5 and 6 (BRL: 50.000,00) Notes Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply. The extension of this contract is subject to availability of funds and/or performance. Any contract extension is not automatic. It is required for all the curricular information to be inserted in the system, which may take a few hours. All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted. Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira:
• Cover memo (maximum 1 page)
• Educational Background (incl. dates)
• Professional Experience (assignments, tasks, achievements, duration by years/ months)
• Expertise and preferences regarding location of potential assignments
• Languages (proficiency level in all languages, including mother tongue)
• Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships and part-time work count as 50%. In addition to it, note experience not relevant to the position will not be considered. All applications should be submitted to: Inspira UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning people or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.