Job Description

405_IC_Preparation of the White Book on Future Policy

Procurement Process

IC - Individual contractor

Office

UNDP-UKR - UKRAINE

Deadline

17-Nov-26 @ 08:00 AM (New York time)

Published on

03-Nov-26 @ 12:00 AM (New York time)

Reference Number

UNDP-UKR-01864

Contact

Procurement UA - procurement.ua@undp.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-UKR-01864, following the instructions in the user guide.

Introduction

Country: Ukraine

Description of the Assignment: The assignment supports the Verkhovna Rada Temporary Special Commission (TSC) on future policy and policy for future generations in producing the White Book, elevating the existing developments to the level of institutional and legislative detail required for parliamentary action. Working closely with the TSC and the Inter-factional Deputy Group "Strategic Foresight of Ukraine," the Consultant will map institutional relationships, detail the proposed institutional architecture, coordinate international expert review, support public consultations, and consolidate the White Book for submission to the Verkhovna Rada. In addition to the listed deliverables, the Consultant provides ongoing methodological support to the TSC and the Deputy Group throughout the assignment.

Type of position: National

Duty Station: Home-based, Ukraine, with periodic travel to Kyiv for TSC sessions and public consultations.

Period of assignment/services (if applicable): Approximately 4 months from contract signature, aligned with the TSC's mandate period.

Main objectives of the assignment:

The assignment supports the Verkhovna Rada Temporary Special Commission (TSC) on future policy and policy for future generations in producing the White Book, elevating the existing developments to the level of institutional and legislative detail required for parliamentary action. Working closely with the TSC and the Inter-factional Deputy Group "Strategic Foresight of Ukraine," the Consultant will map institutional relationships, detail the proposed institutional architecture, coordinate international expert review, support public consultations, and consolidate the White Book for submission to the Verkhovna Rada. In addition to the listed deliverables, the Consultant provides ongoing methodological support to the TSC and the Deputy Group throughout the assignment.

Tender documents can be downloaded from the link at the bottom of the announcement text on Procurement Notices, Section "Documents". First, please follow "this link" to acquire security token, then proceed to download announcement documents by to the link "Negotiation Document(s)".

To find the Terms of Reference (TOR) for the assignment, please open/review the Negotiation Attachments Section.

!PLEASE NOTE: The Contract (s) with the awarded bidder (s) will be signed in the currency of the bid.

Addressing local currency fluctuations, local bidders are encouraged to specify an alternative preferred currency arrangements chosen from the options listed below in their Financial proposal form:

1.Currency of the bid and Contract is USD

1.1. Payments can be made in USD in case the local bidders agree to this arrangement and have a USD bank account. USD payment details should be included in the supplier’s account in Quantum and in the invoice.

1.2 Payments can be made in UAH in accordance with the USD/UAH UNORE applicable on the date of payment (UNORE rates can be checked here: https://treasury.un.org/operationalrates/OperationalRates.php )

The invoice should be issued in UAH and contain reference to equivalent USD amount in line with the Contract.

Currency of the bid is USD, currency of the Contract is UAH

The contract is signed in UAH based on UNORE applicable on the date of contract signature, if agreed by the Contractor.

Proposal should be submitted directly and only in the Quantum portal no later than indicated deadline following this link: http://supplier.quantum.partneragencies.org using the already registered profile you may have in the Quantum portal.

To submit your bid/proposal/offer in the Quantum you/your Company should be registered first. Instructions on how to submit a bid/proposal are attached to the negotiation and also available via the links below in English and Ukrainian.

You can indicate whether you are interested/intend to submit a bid/proposal/offer by creating a draft response for Quantum negotiation without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements.

REGISTRATION IN QUANTUM:

In case you have never registered before, you can register a profile using the registration link Supplier Registration (oraclecloud.com) and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders or mentioned here below.

Do not create a new profile if you already have one/registered before. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

UKRAINIAN - Guide for Supplier profile registration quantum-supplier-registration-brief-manual-ua-v.6.pdf (UA)

UKRAINIAN - Guide for UNDP suppliers to use the Quantum portal (registration, how to submit a proposal & other): PowerPoint Presentation (undp.org) (UA)

ENGLISH - Guide for UNDP suppliers to use the Quantum portal (registration, how to submit a proposal & other): PowerPoint Presentation (undp.org) (EN)

If you have any problems with registration in Quantum, please send a request for assistance to email quantum.reg.ua@undp.org, procurement.ua@undp.org (please indicate in subject of email the reference number of Quantum negotiation and/or title of assignment).

CLARIFICATIONS:

Any request for clarification regarding the assignment must be sent in writing via messaging functionality in the Quantum portal or to email procurement.ua@undp.org (please indicate in subject of email the reference number of Quantum negotiation and title of assignment). UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Should you require further clarifications, kindly communicate using the messaging functionality in the Quantum system.

United Nations Development Programme (UNDP) in Ukraine,

Procurement Unit

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