UN Women: Programme and Finance Assistant, Seoul, Republic of Korea, G5, Fixed-Term Appointment

* This local post opens for Nationals of Republic of Korea and applicants with a valid work permit.

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

As the lead UN entity on gender equality and secretariat of the UN Commission on the Status of Women, we shift laws, institutions, social behaviors and services to close the gender gap and build an equal world for all women and girls. Our partnerships with governments, women’s movements and the private sector coupled with our coordination of the broader United Nations translate progress into lasting changes. We make strides forward for women and girls in four areas: leadership, economic empowerment, freedom from violence, and women, peace and security as well as humanitarian action. UN Women keeps the rights of women and girls at the center of global progress – always, everywhere. Because gender equality is not just what we do. It is who we are.

Established by UN Women in 2022 with the support of the Ministry of Gender Equality and Family (MOGEF) of the Republic of Korea, the UN Women Centre in the Republic of Korea is dedicated to supporting traditional and non-traditional stakeholders in realizing commitments to gender equality, women’s empowerment, and the rights of women and girls. In Phase 2 (2027–2032), the Centre operates as a specialized regional applied knowledge hub, bridging UN Women’s expertise with the Republic of Korea’s policy innovations, digital governance, and networks, with a focus on Women’s Economic Empowerment (WEE) and Ending Violence Against Women (EVAW).

The Centre embraces innovation, including as it relates to new technologies and partnerships, to increase the breadth and impacts of its work, aligning with the 2030 Agenda for Sustainable Development, the Pact for the Future, and the Beijing Declaration and Platform for Action and its transformative promise to leave no one behind. Prioritization is given to supporting at the regional and global level: enhanced knowledge, responses and strategies on the Care Economy as a cornerstone of women’s overall empowerment; strengthened knowledge, policies and tools to end technology-facilitated gender-based violence (TFGBV); and increased emphasis on advancing multistakeholder partnerships for gender equality and women’s empowerment.

Under the guidance and direct supervision of the Director of the UN Women Knowledge and Partnerships Centre, the incumbent provides a wide range of support to the work of the Centre in the Republic of Korea. The incumbent will work closely with the Specialists, Admin Associate and in close collaboration with other staff to provide support to the Centre’s activities for the smooth implementation of the programme activities.
 

Key Functions and Accountabilities:

1.   Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing agencies/responsible parties on routine delivery and reporting of programme supported activities and finances;
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme teams.

2.   Provide administrative support to the financial management of the Centre

• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;  
• Create requisitions in Quantum or development projects; register good receipts in Quantum system; 
• Undertake all logistical and administrative arrangements for organization for meetings, workshops, events and missions;
• Support the preparation of the requirement and the Term of References identifying the need for procurement of services of goods;
• Make travel arrangements for the Programme Units, including travel requisitions and claims;
• Organize and coordinate filing of documents; maintain mailing lists.

3.   Provide financial support to the Centre in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Assist in the preparation and monitoring of project budgets and maintain necessary budgetary controls and records;
• Track the appropriate and timely use of financial resources;  
• Support the monitoring of projects budgets in accordance with established procedures;
• Maintain internal expenditure control system; 
• Act as a petty cash custodian for the office and maintain proper control of cash and receipts; 
• Assist in verifying project budget information in Quantum against approved budgets;
• Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required; 
• Support Month-end and Year-end closure including tracking outstanding financial items and following up as required;
• Support financial reports as required; provision of inputs to reports including donor reports.  

4.   Provide administrative support to resource mobilization

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents; 
• Prepare drafts for cost sharing agreement including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contribution within Centre’s resource mobilization efforts.

5.   The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Qualifications :

Education:

• Completion of secondary education required;
• Bachelor’s degree in Business, Finance, or Accounting is desirable.

Experience:

• At least five (5) years of progressively responsible experience in programme administration, financial administration, or related operational support is required;
• Experience supporting financial processes, including budget monitoring, expenditure tracking, or processing financial transactions, is required;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
• Experience providing administrative and logistical support to programme teams, including organizing meetings, events, or travel arrangements, is desirable.

Languages:

• Fluency in English and Korean is required;
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.