Safety & Security Consultant

Background

Yayasan Plan International Indonesia (YPII) operates through its Country Office in Jakarta and field offices across Indonesia. Staff, visitors, facilities, vehicles, and program activities face a range of safety and security risks, including natural hazards, road safety, civil unrest, and emergencies during program implementation.

YPII requires dedicated technical capacity to keep its safety and security policies, procedures, training, and reporting up to date, and to ensure every office complies with organizational standards. This Terms of Reference sets out the scope of work for a Safety & Security Consultant who will carry out these functions under the supervision of the Supply Chain Manager and in an advisory role with the Operations Director and Executive Director.

Purpose

Because the Safety & Security Coordinator position is vacant and day-to-day safety & security roles must be maintained, the Consultant will plan, coordinate, and deliver safety and security work across YPII. This includes safety and security updates and reporting to management, maintaining the Emergency Communication Tree, conducting safety and security training and drills, carrying out safety and security risk assessments and emergency response assessments, and supporting the logistics arrangements for Non-Food Item (NFI) distribution, including NFI warehouse stock updates. The Consultant will coordinate closely with the Supply Chain Manager and the Operations Director on safety and security reporting.

Scope of Work and Responsibilities

1. Safety and Security Updates

• Proactively update all YPII staff on safety and security matters and potential unrest information in Jakarta, Kupang, Soe, Lembata and Nagekeo.
• Update and share safety and security SOPs and policies with all YPII staff.
• Coordinate with Safety Focal Persons (SFP) in each office to collect updates and conduct local security briefings.
• Prepare and regularly update the Safety & Security Pack for international visitors.
• Arrange and keep up to date the YPII Emergency Communication Tree.
• Ensure that the Safety and Security section in the Management Standard is properly updated on an annual basis.
• Ensure the Safety and Security section in the Quarterly Report is properly updated on a semester basis.

2. Training and Drills

• Conduct periodic safety and security drills, including the emergency phone tree, first aid, and fire and earthquake evacuation drills.
• Coordinate with CO and PIA field offices on HEAT (Hostile Environment Awareness Training) and other safety and security training (first aid, fire drill, and defensive driving for PIA drivers).
• Conduct safety and security briefings for international visitors.
• Facilitate annual training for security guards and drivers.
• Track staff completion of mandatory safety and security training.

3. Assessment, Monitoring and Reporting

• Conduct Security Risk Assessments (SRA) for field offices and facilities and follow up to ensure mitigation plans are implemented and adequately resourced.
• Conduct safety and security assessments and emergency response assessments, including those related to NFI distribution.
• Contribute to proposal development to ensure adequate safety and security budgets.
• Carry out monthly checks of facilities and fleet to confirm that safety equipment is adequate and available.
• Monitor compliance with safety and security policies and standards across all offices in Indonesia.
• Prepare and submit high-quality quarterly and annual safety and security reports to the Country Management Team (CMT) and Global Hub (GH), covering incident and loss reports, management actions and the country security plan.

Deliverables and Timeline:

1. Inception Report and Work Plan
Timeline: Within 2 weeks of contract start.

2. Updated Safety & Security SOPs/Policies and Visitor Safety & Security Pack
Updated Safety & Security SOPs/policies disseminated to all staff, along with an updated Visitor Safety & Security Pack.
Timeline: Month 1 and as needed.

3. Updated Emergency Communication Tree
Updated Emergency Communication Tree, with random tests conducted every 3 months.
Timeline: Within 2 weeks of start, then reviewed quarterly.

4. Training and Drill Plan
Training and drill plan, including attendance records and reports covering the emergency phone tree, first aid, fire/earthquake evacuation, HEAT, and guard and driver training.
Timeline: As per the agreed plan, with at least 1 session.

5. Safety & Security Briefings for International Visitors
Conduct Safety & Security briefings for international visitors.
Timeline: Per visit.

6. Security Risk Assessment Reports for Field Offices and Facilities
Security Risk Assessment reports for field offices and facilities, including mitigation plans.
Timeline: 6 offices by the agreed date.

7. Safety, Security, and Emergency Response Assessment for NFI Distribution
Conduct safety, security, and emergency response assessments for NFI distribution activities.
Timeline: Before each distribution.

8. Monthly Facility and Fleet Safety Equipment Check Report
Prepare monthly reports on facility and fleet safety equipment checks.
Timeline: Monthly.

9. Safety and Security Reports
Prepare safety and security reports covering incidents/losses, management actions, and the country security plan.
Timeline: Per incident.

10. Annual Safety and Security Report
Prepare and submit the annual safety and security report.
Timeline: At the end of the consultancy.

11. Final Report and Handover Documents
Prepare the final report and all relevant handover documents.
Timeline: During the last 2 weeks of the contract.

Expected Outcomes:

• All YPII offices comply with the Safety & Security Policy.
• All YPII staff complete mandatory safety and security training.
• All staff are regularly and actively informed of safety and security issues.
• Mitigation actions from risk assessments are followed up and resourced.
• CLT and Global Hub receive timely, high-quality safety and security reports.
• Management Standard and Quarterly Report completed within timeframe and update as needed.

Qualification and Experience:

Essential

• Bachelor's degree in Management, Economics, Administration or a related field.
• At least 3 years of relevant experience in safety and security, logistics, or a related field, preferably in an NGO or humanitarian setting.
• Strong planning and organizing skills.
• Leadership skills, proactive and takes initiative.
• Good interpersonal and communication skills.
• Good negotiation skills.
• Fluency in English (written and spoken).

Preferred

• Senior-level experience in logistics and supply chain.
• Experience conducting security risk assessments, safety training, and emergency drills.
• Experience in emergency response and NFI distribution.
• Certification in first aid, fire safety, or HEAT/security management (an advantage).

Reporting and Working Arrangements:

• The Consultant reports to the Supply Chain Manager and coordinates with the Operations Director and Executive Director on safety and security reporting.
• Progress meetings with the supervisor are held [weekly / bi-weekly].
• Day-to-day coordination takes place with: Supply Chain Senior Officer, IT & Logistics Officer, Procurement Coordinator and Procurement Officer, Finance Department (payment process), project staff, Admin (PSO and PIA offices), Communications, IT, PIA Manager, Area Implementation Manager and field office SFPs.
• External coordination includes vendors (relationship management) and partners.
• The Consultant is based at the Country Office in Jakarta and travels to field offices as required. YPII covers travel costs according to its travel policy.

Location: Jakarta Office

Type of Role: Professional Service Agreement/Individual Consultant for 1 year with possibility of extension

Salary: The consultancy fee range IDR 12,000,000 – Rp. 14,000,000 gross and will be paid in a month upon submission and approval of the deliverables listed in Section Deliverables and Timeline, subject to YPII's payment procedures and applicable tax regulations.

Deadline: November 6th, 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Interested candidates should submit:

1. Curriculum vitae.

2. Cover letter or technical proposal explaining the approach and work plan.

3. Two references from previous relevant assignments.

Only short-listed candidates will be notified and invited for interviews. Please submit your application letter and detailed curriculum vitae in English by clicking the yellow “Apply now >>” button on this page. The application deadline is November 6th, 2026 .

The Consultant must comply with YPII's child safeguarding, anti-harassment and code of conduct policies and will be required to sign them before starting the assignment. YPII is an

equal opportunity organization and all qualified candidates are encouraged to apply.

Pre-employment checks will be conducted in line with Plan International’s Safeguarding Children and Young People (PSHEA) policy.

Yayasan Plan International Indonesia is committed to protecting children’s rights and ensuring equal opportunity, non-discrimination, and a culture that promotes gender equality, girls’ rights, and inclusion.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.

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