Senior Inter-Agency Mechanisms Assistant

IOM Brazil Country Office (CO) works closely with the Federal Government and partners to support migrants and host communities across Brazil. The office contributes to national and local efforts to ensure migration is well-managed and benefits all, with a focus on protecting vulnerable populations and promoting their rights in Brazil.

IOM Brazil Programme Unit is responsible for programmatic design and implementation in areas such as migration governance, humanitarian assistance, public policies strengthening to guarantee rights to people on the move, counter human trafficking and smuggling of migrants, and support to the Federal Government in organizing humanitarian emergency responses. 

Under the overall supervision of the Chief of Mission (CoM) in Brazil and the direct supervision of the Inter-Agency Mechanisms Coordinator, the successful candidate will provide assistance to the Programme Support related activities of the Unit, primarily in the context of the R4V Platform and the UNSDCF Results Group 5, these includes among others reporting, monitoring and knowledge management.

1. Provide administrative assistance to the Programme Support Unit (identify and track follow-up actions; administrative and procurement actions as required);

2. When requested, support the National Platform and GR5 Coordinator by facilitating and attending Platform meetings and other relevant agendas (sector meetings, ad hoc working groups, etc.). Ensure meeting minutes are prepared and disseminated to relevant staff;

3. Provide technical inputs and draft thematic reports and joint products such as situational reports, information management tools, materials, background papers, guidelines, strategies, and other documents.

4. Support knowledge management regarding the R4V Platform for R4V Brazil and GR5 by backstopping the collection, curation, peer review and upload of relevant content by different units to the R4V Brazil platform and SharePoint.

5. Support with text editing, proofreading and translation of R4V and GR5 materials and report, as requested, to ensure quality of products and materials.

6. Provide support to monitor the activities implemented by the sectors. Identify the challenges they face and provide support to enhance their capacity

7. In support to the IOM Inter-agency Mechanisms Coordinator, and in close coordination with the UNHCR team, track the implementation and monitoring of the RMRP in Brazil and GR5, maintaining close contact with national and regional sectors and working groups, as required.

8. Prepare and design PowerPoint presentations, periodic reports, and other digital and printed documents necessary for meetings or external presentations of the R4V Platform and GR5.

9. Technically support the development of institutional reports to the National Programme Officer.

10. Perform other work-related tasks, as required.

Education

• Bachelor’s degree in social sciences, International Relations, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two (2) years of relevant professional experience.

Experience

• Experience in translation and revision of technical and business documents;
• Experience in technical writing, editing, and reporting;
• Experience with government, civil society, UN, or private sector actors;
• Experience with UN operational systems;
• Experience with operational and administrative project support;
• Experience in migration, in either public or private sector, international organizations or civil society.

• Experienced user of MS Office including working with databases.

  Skills:

• Strong organizational skills to manage follow-up actions, administrative, and procurement tasks;
• Attention to detail in editing, proofreading and ensuring the quality of written materials;
• Ability to assist in developing and delivering training materials for IOM staff on humanitarian systems, internal processes, and donor protocols;
• Ability to work closely with various units;
• Ability to identify and resolve issues related to project support and administration;

• Proactiveness in performing work-related tasks and supporting the team in various.

  Languages:

• Required: English and Portuguese (Fluent)
• Advantageous: Spanish (working knowledge)