Project Coordinator

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the general supervision of the Chief of Mission, and the direct supervision of the National Project Officer , the Project Coordinator with the following duties and responsibilities:

1. Lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyze implementation difficulties, identify gaps and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field and to improve implementation. 

2. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budget and its revisions. 

3. Coordinate and monitor the financial, administrative, and technical aspects of the project in line with IOM policies and donor requirements.

4. Contribute to the planning, coordination and delivery of capacity building workshops targeting IOM staff and external parties and workshops targeting the beneficiaries. 

5. Coordinate in collaboration with the Project and Communications Assistant the preparation and dissemination of communication products, information materials etc. 

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6. Coordinate the timely preparation and dissemination of project reports in accordance with IOM procedures and donor requirements.

7. Participate in relevant coordination meetings, conferences, working groups and other forums. 

8. Maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

9. Undertake duty travel as and when required for the project implementation, monitoring visits, project assessments etc.,

10. Supervise and provide guidance and training to other staff in the unit.

11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School diploma with at least six years of relevant professional experience, or,
• University or Bachellor’s degree from an accredited academic institution, preferably in Political Science, Economics/Business Administration, International Relations or Law, with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience and Skills

• Experience in project implementation, preferably of EC funded projects.

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations. 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations is an advantage.

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization. 

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• Sound knowledge of EU institutional structures and funding mechanisms. 

• Good understanding and knowledge of issues related to migration policy and practice as well as social development issues.

• Demonstrated expertise in the project’s thematic area is a distinct advantage.

• Sound drafting, presentation and training delivery skills.

• Excellent communication skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Greek is required (oral and written).

Any other IOM Official language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies