Head of Sub Office

Position Title: Head of Sub Office

Duty Station City: Táchira
Duty Station Country: Bolivarian Republic of Venezuela
Grade: NOA
Contract Type: Special Short-Term Graded
Recruiting Type: General Service
Vacancy Type: Special Vacancy Notice
Initial duration: From the start date for 6 months 

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the direct supervision of the Head of Programme and in close coordination with the Project Managers, Programme Support Unit and Resources Management Unit, the Head of Sub Office will be responsible and accountable for supporting the overall management of the Tachira Sub Office, as well as for coordinating the implementation of the broad IOM programming in line with IOM policies, standards and commitments.

1. Assist the Head of Programme and COM in the coordination of the Sub-Office activities in accordance with the IOM’s rules and regulations, and  implement  institutional procedures across the Sub-Office.

2. Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector in close coordination with the supervisor. 

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3. In coordination with the Head of Programme and CoM, contribute to maintaining  the working relationships with  local governmental authorities, international organizations and NGOs, and other stakeholders in the area. 

4.  Provide inputs for project development and proposal formulation in close coordination with the Head of Programme, CoM and other Programme Management counterparts. 

5.  Promote and monitor the adherence to the safety and security procedures for IOM staff, premises, and assets in the Sub-Office in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.

6.  Coordinate the implementation and reporting of all programme activities in the Sub-Office and its programmatic coverage in line with IOM standards and in accordance with the donor/grant agreements. 

7. Provide  regular updates to the Head of Programme and CoM on the progress on programme implementation, achievements and donor liaison issues.

8. Identify operational challenges and  suggest corrective actions to the Head of Programme/ Senior Management Team. 

9. Contribute to  the visibility of IOM and the donors as per donor agreements and as relevant to the context. 

10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience; or, 

• ​Master’s degree in the above-mentioned fields 

   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience working in humanitarian, emergency, migration or development programmes. 

• Experience in liaising with government authorities, donors, national/international institutions and multi-stakeholders.

• Experience supporting project development and reporting.

• Experience in programme implementation, monitoring and evaluation.  

• Experience working in the Region.

Skills

• Knowledge of migration management principles, concepts and techniques. 

• Experience working in post-conflict /emergency operations.

• Ability to coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background.

• Ability to work well under pressure and in difficult conditions.

• Good communication and coordination skills, and ability to draft clearly and concise reports. 

• A high degree of computer literacy.

   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, full fluency in English and Spanish are mandatory.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies