Cashier 1 (800102)

Purpose

Cashier 1 is accountable for the physical processing of cash transactions and the integrity of physical cash balances in a (sub-)delegation, strictly respecting and applying the ICRC's rules on financial management.

Accountabilities & functional responsibilities

Functional Responsibilities:

Cashier (65%)

• Handles the delegation's cash disbursements and payments, including salaries and working advances.
• Prepare invoices for payment (by cash, check or bank transfer).
• Carries out daily cash count and reconciliation.
• Participates in cash-flow management, ensuring sufficient liquidity
• Handles cash replenishment from the bank.
• Files and reports on relevant documents.
• Ensure respect for financial procedures and guidelines and explain them to "clients".
• Pay in cash the fully approved invoices, working advances, PDs, salary advances and other payment order in according to the financial rules.

Accountabilities & functional responsibilities

Welcome responsibilities and duties (35%)

Travel, hotel accommodation and event organisation

• Assist Welcome officer in pick-up and accommodation (hotel, apartment, house) for staff and guests.
• Assist mobile and resident staff travel (plane, train, bus, etc.) by the most effective costs/mean and, if required, coordinates drop-off at / pick-up from airports, stations, etc.
• Assist Welcome officer in organizing middle and large events/meetings/seminars (more than 15 pax.), in coordination with the parties concerned.
• Assists Welcome Officer in searching for new venues.
• Assists the Welcome department in all administrative activities as requested.
• Interacts with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
• Supports the Welcome officer to coordinate with Finance in finalizing invoices, supporting documents and their payments.
• Business cards ordering
• Assists in Handling distribution of mobile phones and follows up their receipt back upon EoM of a Delegate.

Additional Duties

• Follows up on all work-related messages and correspondence with the relevant contacts and departments
• Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position
• Collects and shares information so as to improve the ICRC’s understanding of the environment and humanitarian trends and responses
• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image.
• Take responsibility for their own professional learning and development.

Reports to (role)

• Report to Senior Accountant
• Report to Welcome Officer

People management responsibilities

No

Relationships

• Internally, interacts frequently with all staff members on administration-related matters.
• Externally, interacts with a network of contacts at local level, such as bank representatives and daily workers, under the supervision of the Administration.

Professional experience required

• 2 years' work experience in a similar field.
• Experience of international organizations is preferable.
• Sound knowledge of accounting software.•

Certifications / Education required

• Completed bachelor’s degree in accounting/business administration.
• Good level of written and spoken English.
• Computer proficiency.