Administrative Assistant - Kyiv - 868639

WHAT WE DO

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Over 900 team members work across the county in various professional fields.

ABOUT THE JOB

The ICRC Communication Unit recruits an Administrative Assistant to be based in its Kyiv office. In close cooperation with the team members and line managers, the Administrative Assistant provides administrative and logistical support for the following teams: Communication, Legal (IHL), Weapon Contamination (WeC), and Armed Forces and Security (FAS).

Start date: as soon as possible

YOUR TASKS AND RESPONSIBILITIES

• Support with internal procedures related to administration, logistics, and procurement
• Contribute to the respective units to prepare the Monthly Fund forecast, Integrated enterprise resource planning for logistics and finance (JDE) follow-up, Collective demand planning (CDP), etc
• Assist with organizing seminars, training sessions and workshops; liaise with internal and external contacts and service providers related to their work and follow up with travel and accommodation arrangements as well as on expenses
• Prepare for meetings by setting up rooms and materials, including technical set-up for conference calls, presentation, and video conferences
• Carry out secretarial tasks such as making photocopies, destroying documents, updating contact lists, and managing stationary stocks
• Apply information-management instructions and ensure compliance with procedures
• Draft and/or finalize correspondence, bordereaux, internal presentations, meeting minutes and other documents, sharing information among users. Update internal monitoring and reporting documents
• Support with the processes related to the creation of the publications and audio-visual and multimedia products such as books, brochures, videos/animations; maintaining Unit’s library and keep track of distribution of printed material
• Manage petty cash as per ICRC accounting/safety procedures
• Follow up and keep track of budget expenditures

WHAT WE OFFER YOU

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements
• Competitive salary between UAH 60,000 and 80,000 (gross) before taxation
• Medical insurance for you and your dependent family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

We welcome applications from all qualified candidates regardless of gender, age, disability, health status, background, or any other personal characteristics. Our selection process is based solely on professional competencies and is designed to ensure transparency and equal opportunities for all candidates, including persons with disabilities.

If you require support or adjustments during the selection process, please let us know in advance. All requests will be treated confidentially and considered within our capacity.

For more information: http://www.icrc.org/.

ABOUT YOU

To be successful as an Administrative Assistant in the Communication Unit, you should possess the following qualifications and experience and have the following characteristics:

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent education/training
• A minimum of 5 years of experience in a secretarial or administrative role
• Professional fluency in English and Ukrainian (both written and spoken)
• Proficiency in computer skills and relevant software applications
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Confidence in managing projects and staff
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

INTERESTED? YES? THEN APPLY!

To apply, please complete and submit the compulsory ICRC application form. Kindly note that your application will only be considered if it is submitted through the HRspace recruitment module.

To apply on the platform, please locate the "Apply now" button in the top right-hand corner of the vacancy announcement and complete the application form.

Your candidacy will be considered only once you have completed the ICRC application form

Application deadline: 02 September 2026

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.