Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

This vacancy is open for internal and internal-equivalent candidates only.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission and the direct supervision of the National Resource Management Officer (RMO), the incumbent will support coordination and monitoring of AMIF reporting for the IOM Country Office (CO) in Slovakia, ensuring timely, accurate, and compliant submission of all related reports.

• Serve as the office focal point on AMIF donor reporting requirements within the mission; maintain an updated working knowledge of donor rules and reporting instructions and any other donor specific requirements.
• Liaise with the donor and co-ordinate within IOM mission to facilitate timely submission of requested inputs for the donor including data on indicators, requests for payment, final payment, personal matrix, follow-up questions submitted by the donor, budget revisions, etc.
• Monitor and coordinate reporting via dedicated donor tool ITMS used for project management and oversight by the donor.
• Continuously monitor and analyze financial activities within mission’s AMIF projects, verifying adherence to budgetary guidelines and financial policies.
• Review and verify all accounting operations, including invoices, expense reports, and financial transactions, to guarantee accuracy and compliance with regulatory standards.
• Support the management of project finances, including tracking expenses, revenue, and cash flow, while maintaining organized and up-to-date financial records.
• Compile financial documentation and records for audits, liaising with external auditors if necessary to facilitate smooth auditing processes.
• Verify financial transactions conducted within the WAVE financial system, identifying discrepancies, monitoring data integrity and suggesting corrective measures.
• Handle the preparation, submission, and tracking of payment requests, collaborating with relevant stakeholders to facilitate prompt payment processing.
• Assist in the development, monitoring, and periodic revision of project budgets, in alignment with project goals and financial constraints.
• Conduct preliminary financial analysis, including variance analysis and reconciliation of financial reports, to identify trends, discrepancies, and opportunities for optimization.
• Participate in regular meetings with project teams to discuss financial performance, identify cost-saving opportunities, and streamline budget utilization.
• Maintain clear and transparent communication with project donors, government authorities, and other relevant stakeholders regarding financial matters, providing updates and reports as needed and approved by the supervisor.
• Prepare and present budget reports, financial forecasts, and expenditure analysis to project leadership and stakeholders as required.
• Adhere to all financial and accounting standards, regulations, and internal policies.
• Maintain accurate and organized financial records, documentation, and audit trails for all financial transactions and activities.
• Support the AMIF Reporting Team by providing guidance to the staff involved in AMIF reporting; and,
• Perform any other duties as assigned by the Head of Office and/or National Resource Management Officer.

Required Qualifications and Experience

Education

• University degree in Business or Public Administration or a related field from an accredited academic institution, with at least four years of relevant professional experience, preferably in similar roles; or,
• Completed High School degree from an accredited academic institution, with at least six years of relevant working experience, preferably in similar roles.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience with and knowledge of IOM administrative/financial management policies and AMIF procedures of a national and/or international non-governmental organization will be an added advantage;
• Experience in institutional and technical aspects of administrative management of PRIMA and ITMS including coordination and executing reporting requirements;
• Familiarity with International Accounting Standards (IAS) or International Public Service Accounting Standards (IPSAS) an advantage; and,
• Previous work experience with national, regional or international public bodies would be an advantage.

Skills

• Attention to detail and ability to organize work in a methodical way; and,
• High level of computer literacy in standard MS products with specific proficiency in MS Excel is required.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Slovak and English is required (oral and written). Working knowledge of another official IOM language (French, Spanish) is an advantage.

Proficiency of language(s) required may be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies