We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a proactive, collaborative & diligent Office Assistant. As Office Assistant, you will support the Climate Change Solutions Division (CSD/CCS) Chief with the execution of communications and administrative activities.

You will work for the Climate Change Solutions Division (“CSD/CCS”), which is part of the Climate Change and Sustainability Sector (“CSD”). This team is responsible for advising IDB management and developing policies, strategies, operational guidelines, and programs on issues relevant to the sector, as well as related areas. In addition, CSD carries out relevant sector research, analytical work, sector practices and case studies on climate change and sustainability. As a division of CSD, CSD/CCS provides support: (i) in the mainstreaming of climate change in the actions and operations of the IDB group and (ii) in the mainstreaming of climate change in the regional countries of the IDB group through support to the ministries of environment, planning, and economy and finance of the region. Both axes share the objective of strengthening climate policy at the subnational, national, and regional levels.

What you’ll do

• Provide overall administrative support to the Division Chief. Manage agenda and scheduling priorities (meetings, conferences and any other activities). Answer, screen and prioritize the Division Chief's communications and create draft responses to routine correspondence.
• Compile and provide in advance relevant materials to the Division Chief to ensure she is prepared to attend meetings and other events.
• Review all documents submitted for Division Chief's approval to ensure accuracy and completeness as per operational and administrative procedures.
• Make travel arrangements and hotel reservations, and prepare travel authorizations and statement of expenses using the applicable Bank systems.
• Assist in the preparation of presentation materials, meeting minutes, announcements and any other official documents and ensure these are properly filed for easy retrieval.
• Request authorizations for the participation of CCS staff members in external events in accordance with the provisions of Bank Policy AM-130.
• Support the coordination and execution of internal and external meetings, seminars, conferences and other events.
• Organize and maintain records and files using the applicable Bank procedure and systems.
• Manage, organize and update the division’s calendar.
• Provide administrative support to CCS staff members as needed.

What you'll need

Education: Bachelor's degree in Business Administration, Computer Science, Communications, or other fields relevant to the responsibilities of the role.

Experience: At least 2 years of progressive experience in office support related activities.

Languages: Proficiency in English and Spanish , spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.

Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

International consultant Full-Time, 12 months (up to 48 months, subject to eligibility).

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• On-site position with the occasional flexibility of teleworking.
• A competitive compensation packages.
• Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
• Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.