Mission and objectives

UNFPA, the United Nations Population Fund in Rwanda began around 1975. UNFPA Rwanda is currently implementing its 9th Country Programme (2025–2029). The 9th country programme aims to galvanize targeted efforts that will accelerate progress in addressing the underlying structural and systemic causes of preventable maternal deaths, unmet need for family planning, gender-based violence and harmful practices, in identified hotspots and underserved population groups across the humanitarian-development-peace contexts in the country. It is guided by the Rwanda Vision 2050, the second National Strategy for Transformation (NST 2), the 5th Health Sector Strategic Plan (HSSP 5: 2024-2029), the United Nations Sustainable Development Cooperation Framework (UNSDCF), 2025-2029, and the UNFPA Strategic Plan, 2022-2025. It is also informed by consultations with representatives of the national and subnational governments, civil society organizations, the private sector, development partners, the United Nations system, academia and youth networks

Context

The UN Volunteer will support Operations and Programme Officers to deliver the 9th Country programme which endeavours to support upstream interventions focusing on policy dialogue, advocacy, evidence generation and capacity development while ensuring that no one is left behind. This will be done by supporting the programme to use its comparative advantage to support data collection and analysis to identify the most vulnerable populations and prioritise these in advocacy interventions. UNFPA supports evidence generation and the effective delivery of integrated sexual and reproductive health services, including in humanitarian situations. The programme also ensures young people are equipped with knowledge and skills to make informed decisions on reproductive health and rights and fully participate in development and humanitarian actions. All these will be achieved through a mix of strategies and interventions supported by the Logistics Associate

Task Description

Under the direct supervision of the Operations Manager, the UN Volunteer will support UNFPA Rwanda’s Operations team in enhancing the organization's logistics hand in hand with the Procurement Associate. The role is key to amplifying UNFPA’s mandate, activities, and impact programme interventions by ensuring the timely and effective logistics and supply chain support especially in the areas of Reproductive Health Commodities and Humanitarian support through: Logistics Planning and Coordination Support ● Assist in preparing and implementing logistics and supply plans. ● Assist the logistics associate in coordinating transportation and distribution of reproductive health commodities and emergency supplies. ● Track and monitor shipments and deliveries, ensuring timely and cost-effective logistics operations. ● In close coordination with the Humanitarian and Operations team on the ground, ensure UNFPA goods and supplies are secured and properly stored. Documentation and Reporting: ● Assist the logistics associate in maintaining up-to-date records on all logistics transactions, contracts, and inventory reports. ● Generate timely and accurate logistics reports, including stock status reports and distribution summaries. ● Ensure documentation complies with audit and accountability requirements ● Assist the logistics associate in ensuring distribution of UNFPA goods and supplies are effectively managed, monitored, controlled and registered in the system, backed up with a manual copy as needed. Coordination and Capacity Building: ● Assist the Logistics associate in coordination with UN agencies, government institutions, and implementing partners on logistics and supply chain matters. ● Establish partnerships with agencies that have broader logistics capacity than UNFPA (WFP, UNICEF, etc.) to facilitate movement of UNFPA commodities. ● Support logistics capacity building for implementing partners and counterparts. ● Participate in relevant logistics working groups or coordination platforms. Compliance and Risk Management: ● Ensure compliance with UNFPA policies and SOPs on logistics and asset management. ● Identify potential risks in the logistics process and propose mitigating actions

Competencies and values

● Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. ● Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. ● Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in expertise; ability to adapt to changes in the work environment. ● Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. ● Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. ● Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; ● Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within the area of operations as may be necessary. ● Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance, and commitment towards the UN core values.

Living conditions and remarks

Kigali, the capital of Rwanda, has experienced remarkable rejuvenation and stability, evident upon arrival in the city. While motorcycle taxis are the fastest mode of transport, they're not recommended without your own helmet, though some provide helmets. Standard taxis, marked with yellow stripes, are another option, with many operated by Kigali Taxi Service or Kigali Airport Taxis. Public transportation is affordable and efficient, with new and well-maintained buses available, and prepaid cards can be purchased at bus stations. Rental cars are also available due to significant investment in infrastructure, leading to minimal congestion. Accommodations in Kigali are readily available and meet relevant standards, with recreational facilities like swimming pools also accessible. Shopping options include various shops and markets offering essential items, imported goods, home furnishings, electrical appliances, and vehicle spare parts. The city boasts both public and private health facilities, such as King Faisal Hospital and Legacy Clinic, equipped to handle emergencies and affiliated with CIGNA insurance. Kigali is considered exceptionally safe, with emergency numbers like 999 for police, 111 for fire fighters, and 112 for general emergencies, and 113 for traffic accidents. The UN volunteer receives a monthly living allowance to cover basic needs like housing, utilities, transportation, and communication. The purpose of this allowance is to enable the UN Volunteer to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowance is in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service