Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The Travel Officer is normally responsible for ensuring the smooth arrangements for official travel and transportation for all personnel serving with the field mission and prompt/timely settlement of travel claims. Also responsible for providing updated travel-related information to all mission staff members. Effectively manages and/or supervises the budgets of self-accounting units and controls over the UN property. Supervises travel processing group and deals with more complex cases to assure adherence to UN rules and travel regulations at minimal cost. The temporary position is based in Santo Domingo, Dominican Republic and is located in the Office of the Chief, Operations and Resources Management, Human Resources Section. The incumbent will report to the Chief of Section/Unit, Administrative Services.

Responsibilities

Within the limits of delegated authority, the Travel Officer, P-3 will be responsible for performing the following duties: Manage and make decisions to ensure the effective and efficient delivery of travel services across UNSOH, that align with the Organization’s goals, objectives and the UN80 initiative; Administer official travel arrangements and entitlements, issuance and control of UN travel documents including the procurement of UN travel documents and official visas; Direct the establishment of official travel entitlements and travel arrangements for all UN officials; Assist with finance, budget and human resource requirements and performance reports related to the Unit; Decide on priorities and procedures to maximize utilization of existing resources while maintaining and enhancing the quality of services rendered; Manage the Travel Management Services contractor to ensure compliance of service performance and service delivery in accordance with the contractual agreement. Co-ordinate the views of other participating agencies to ensure common service compliance is within the perspective and the expectations of the UN Secretariat; Assist with arrangements between travel management and travel payment system (Accounts Division) contractors as necessary. Liaise with UN global travel community leaders on matters of common interest, including corporate discount negotiations with airline representatives to achieve the best rates for official travel to ensure the best terms are secured for UNSOH on current and new agreements with commercial carriers. Research, identify and evaluate new technologies and developments within travel markets and the airline industry for appropriate application to the changing requirements of the Organization. Assist UN travelers, in particular, those travelling in difficult, high profile or unusual circumstances. When necessary, assist individual departments to negotiate special conference fares as appropriate. Create Funds Commitment document for Travel/ verify the Funds Commitments created by Travel staff in UMOJA and retrieve travel expenditure and status of funds commitment report from UMOJA; Perform other related duties, as required.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Understanding of all travel and transportation entitlements, international fare construction, tariff rules and regulations, group travel management and shipping processing requirements. Ability to apply various United Nations administrative rules and regulations in work situations. Analytical skills to report, monitor and interpret large data sets and recommend an appropriate course of action to improve performance as necessary. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s or equivalent) in business or public administration, Finance or related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree, is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of 5 years of progressively responsible experience in administration, budget and/or finance in the UN system related to international travel management or related field is required. Experience in complex contract negotiations is desirable. Experience within the UN System is desirable. Experience working with enterprise resource planning applications such as SAP/UMOJA is desirable. Experience managing teams with high-volume work is desirable. Experience in generating, analyzing and interpreting large data sets is desirable.

Languages

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.