Senior Finance Officer

About ACTED

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

The Senior Finance Officer t has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Senior Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The Senior Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Location: Aleppo Office

Job Purpose:

S/He will be in charge of the implementation and follow – up of Financial management and control tools.

Objectives:

• Support the DAC in budget preparation and contractual review
• Consolidate and follow-up the Financial Internal Control tools and Financial Reporting for the Area
• Under the DAC responsibility with the support of the Capital Finance, follow up with finance Team on ACTED procedures, processes and methodologies

Duties and Responsibilities:

1. Budget preparation and contractual review

   1. Upon request of the Deputy Area Coordination, in coordination with the CFM, prepares budgets based on support costs information (allocation table, Monthly Running Costs and saga) and programme/logistics inputs (BoQs, designs etc…)
   2. At area level, lead the financial part and aspects of the kick off meetings for projects implemented in the Area
   Advertisement

2. Implementation and Follow-Up of Financial tools for the Area and the Partners

   1- Accounting Flows

   a. Respect and follow up of ACTED’s accountancy procedures

   b. Supervise the documentation filling and archiving process.

   c. Ensure an on-time and efficient flow of information with Capital Office and the base in NWS and with Partners.

   2- Accounting Data review

   a. Review that the SAGA entries of the Month are respecting the mission Standard Description

   b. Make sure each entry has a second libellee and a Third Party code when necessary as per the Standard Description requirements

   c. Check that entries in SAGA have the proper accounting code, in line with ACTED Standard Accounting Chart

   d. Makes sure that all payment are prepared and ready for submission to Capital based on the internal processes

3. Cost Analysis

   a. Review the ACTs of the Area and suggest potential reallocations

   b. Upon request, present a cost analysis of the Area to the AC/DCD to support the decision making process

   4. Titanic and payment follow up

   a. Check and approve HR Titanic on a monthly basis

   b. Prepare, check and send requests for Payment for employees, suppliers , DWs, Benfs ..etc

   5. Allocations

   a. Follow up of ACTES’s resources allocation per project at area level

   b. Responsible for approving the allocation in his AREA and provide guidance to AC/DAC on allocation and cross-check of allocations received

   6. Budget Control and Funding Structure

   a. Update the monthly BFU, CFU, DFU for the projects of the Area in collaboration with the AC/DAC and PMs

   b. Provide an analysis of ACTED resources to be funded on new proposal

   c. Identify funding gaps and risks

   3- Training and Capacity Building

   a. Contribute to the global efficiency enhancement of the teams.

   b. Ensure training of the Area and Partners finance staff on ACTED FLAT procedures and tools

   c. Support the finance and administration teams in the mastering of financial documents and SAGA

   Key Performance Indicators

• Submission of Payment requests
• Submission of CFU/DFU and Accountancy
• Submission of BFU/AT
• Accuracy of the area financial data
• Degree of autonomy of finance team

QUALIFICATIONS

• University Degree preferable in accounting, Finance, Economics, Business administration or equivalent.
• Very good knowledge of Excel, word and Outlook
• Previous experience in Finance Position in NGO/INGO for at least five years, in a leading position.
• Ability to communicate easily in Arabic and English
• Rigorous and detail orientated.
• Experience in SAGA application, BFU and AT tools are preferable