Job Profile

We are seeking a highly skilled and experienced Finance Coordinator to join our team at RI in North-
East of Syria, someone who is passionate about Finance with substantial experience in donor fund
management.
Reporting to the Finance Manager, The Finance Coordinator will be responsible for overseeing all
financial activities and ensuring the effective management of financial resources in alignment with
organizational goals and donor requirements. You will supervise Finance Officers and work closely
with programmatic and administrative departments to support the organization's mission and
objectives. You will ensure compliance of all accounting and financial reporting functions, oversees
cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s
relationships, and audit preparation.
The role of Finance Coordinator offers a unique blend of autonomy and complexity, support the
Finance Manager in overseeing financial operations and compliance, strong leadership abilities,
and a comprehensive understanding of financial management principles. You will operate within a
framework of autonomy, with providing recommendations to the Finance Manager to make
operational decisions and drive initiatives that contribute to the organization's success. However,
you will also navigate a complex landscape characterized by diverse funding sources, regulatory
requirements, and stakeholder expectations. Your role will involve managing competing priorities,
balancing short-term needs with long-term sustainability, and mitigating financial risks to ensure
the organization's financial health and stability.

Key Responsibilities

Accountability and Complexity
The Finance Coordinator position requires a high level of accountability, integrity, and
adaptability to navigate the complexities of the role and effectively contribute to the
organization's mission and impact.

Accounting:
• Managing the NetSuite accounting system for both Syria-NES book and Iraq-Erbil book.
• Check, validate and approve all the transactions posted by finance officers in NS system.
• Reconcile all payable/receivable accounts in the balance sheet for both NES and Erbil
books.
• Check and validate the balances in the monthly income statement and the exchange rate in
the general ledger and coordinate with regional teams for clearing GSO shared account
monthly.
• Prepare the accounting end-of month reports for NES and Erbil books and share them with
RSO team.

Budget Management:
• Support Country Finance Team in preparing and updating the monthly BvA and verifying any
variances between actual and spend plan.
• Support the Country Finance Team in preparation of budget for proposals and concept
notes.
• Follow up with the Project Managers and Procurement team about budget spending plan.
• Provide analysis for the financial requirements quarterly.

Cash Management:
• Focal person for the cash-flow in all offices in the area.
• Prepare the three-month cash forecast in coordination with other senior managers
monthly and share it with Country team.
• Ensure cash management procedures is followed and all cash and bank accounts are
reconciled.
• NES focal person for Card System approach - validating IDs and assigning the cards,
make the monthly reconciliations, approving top-ups and providing technical support to
HR, Log team and finance field staff.

Partnership:
• Support financial monitoring of RI-partners in NES, to establish and maintain best
practices in partnership and awards management.
• Ensure proper review of partners' financial documentation and monthly financial report
and discuss with the focal point any findings or challenges, and record partners’
transactions and installments into NetSuite system.
• Coordinate with partnership coordinator for the partners assessment, Due diligence,
EDD, preparing the budget template for partners, SGA, and installment plan.
• Work closely with program team to ensure proper spending of partners budgets, identify
needs for budget realignment if applicable, coordinate and arrange paying partners
installments.

Audit:
• Prepare the requested samples, justification, and do the needed adjustments for
external and internal audits.
• Support audit preparation of Iraq/KRG government audit in Erbil office and provide the required
documents and reports to the auditors and solve any related issues.
• Ensure that applications for Value Added Tax (VAT) exemptions are filled and prepare the
declarations submitted to the authorities.

Financial Review:
• Oversight of compliance procedures and accountability, proper compliance principles are
followed, project allocations are accurate, and ensure that all financial procedures are in line
with RI policies, RI p olicies and donor regulations.
• Checking and signing procurement and financial documents in NES as per the limits in the
authorization matrix (PR1, PR2, petty cash payments, payment vouchers, national and
international staff payments, HFs running costs …. etc.)
• Coordinate with HR team on direct and indirect staff payrolls, make the final review/approval
and follow up booking and payment procedures.

Behavior and Conduct
• Will ensure the highest standards of behavior inside and outside of work promotes the
values in RI’s code of conduct and safeguarding policies
• Will be a model for ethical conduct standards for other team members
• Will ensure own actions and the actions of the teams members they manage do not impact
the safety of the RI team and the vulnerable communities we serve
• Will ensure external stakeholders are aware of RI conduct and reporting mechanisms
• Report any concerns.

Management and leadership:
• Ensuring the highest standards of behavior inside and outside of work promotes the values in
RI’s code of conduct and safeguarding policies.
• Be a model for ethical conduct standards for other team members
• Embrace diversity and model inclusive and equitable behaviour.
• Ensure own actions and the actions of the teams’ members they manage do not adversely impact
the safety of the RI team and the vulnerable communities we serve
• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms
• Ensure safeguarding is embedded in all the work we do
• Be responsible for ensuring a culture and systems in place for reporting
• Report any concerns

Person Specification
Skills, knowledge and expertise required for the role.
• A bachelor’s degree in finance, Accounting, Business Administration, engineering, or a related
field.
• At least 4 years of professional experience in finance in INGOs.
• Proficient with computer applications including but not limited to Microsoft Excel, Word, outlook, etc.
• Professional-level oral and written fluency in Arabic and English.
• Experience managing project finance teams or departments and supervising relevant staff.
• Experience in double-entry accounting systems.
• Experience managing project budgets, resources, documentation, and other financial
components.
• Flexible schedule, attitude, and work processes with the ability to handle stressful situations.
• Ability to solve complex financial and administrative challenges and evaluate options for
optimizing project implementation and ensuring compliance.

Desirable criteria
• Experience at a senior Finance level in INGO.
• Previous partnership experience with international and local NGOs.
• Familiarity with NetSuite accounting software is desirable.
• Ability to work under high pressure and without constant supervision.
• High level of initiative.

Safeguarding
We have a zero-tolerance policy towards any behavior that violates our code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. We also adhere to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

Closing Date: March, 31, 2026