The purpose of a Finance coordinator’s role is be responsible for the implementation of the financial procedures; contribute to the planning and implementation of the NRC projects in Ukraine; contribute to the achievement of NRC’s objectives in Ukraine. Overall management of the finance team in North Area, Ukraine.

Generic Responsibilities

• Ensure development and implementation of NRC’s finance systems and procedures
• Ensure adherence to NRC policies, handbooks, guidelines, donor requirements and the national labor law in all processes and procedures
• Prepare and submit reports and analysis
• Ensure proper filing of Finance documents
• Support line managers in procedures and require finance team trainings
• Management, mentoring and coaching of finance team
• Coordinate finance staff recruitment and exits, inductions, trainings, performance management, etc.
• Contribute to specific analyses, ensuring financial sustainability of the Area Office

Specific Responsibilities

• Support financial monitoring and risk management related to the North Area Office (NAO) transition and closure process;
• Ensure accurate finance records are maintained and available in a timely manner, including preparation of monthly accounts;
• Conduct financial analysis and prepare Budget vs Actual (BvA) reports, including expenditure forecasting;
• Together with the ASM/APM lead the monthly BvA meeting for North Area Office under supervision of AM;
• Ensure Master Budget Spending Plan is updated on a regular basis, and analysis provided quarterly to the ASM/AM;
• Together with NAO Finance team and Area PM’s regularly develop and update spending plans, making sure they are realistic;
• Maintain a good cash flow and ensure sufficient funds are available to manage operations;
• Training and capacity building of finance staff as well as other support and programme staff;
• Support the Finance Manager (FM) during yearend closure and external/internal audits;
• Support AM, ASM APM and PM’s in preparation of donor budgets and financial reports;
• Participate in relevant senior staff meetings and do any other duties that will be assigned by ASM/AM;
• Ensure securing supporting documents and reconciliation of deliverables;
• Provide up-to-date analysis and required reports of the financial situation in the Area and the projects to the AM, ASM, APM, FM, PM’s, upon request;
• Support project staff in financial matters;
• Promote exchange of information and cooperation with relevant department in Country Office;
• Do any other duties that will be assigned by the FM, ASM or AM.

Generic professional competencies:

• Broad experience from working as in a finance and leading a finance unit in a humanitarian/recovery context
• Intermediate level understanding of international accounting standards
• Documented results related to the position’s responsibilities
• Financial management of NGO sector.

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in Ukraine
• Fluency in English and Ukrainian, both written and spoken
• Knowledge of Ukrainian law in regard to taxes, VAT, pension, social insurance and other taxes
• Strong leadership skills
• Knowledge of international donor regulation
• Knowledge of accounting systems and advanced MS Excel user.