Position:

Finance Officer, Bauchi

Supervisor:

Senior Finance Officer

Location:

Bauchi

Project Summary:

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global health initiative funded by United States Department of State (DOS) for the period of 2019–2027. The project delivers high-quality technical support at the community, health facility, district, regional and national levels, and builds relationships with relevant partners working to address integrated health programs and global health security issues. Our ability to respond quickly to program, technical and procurement needs leverages on our deep bench of country-based clinical, program, and community experts. Initially focused on achieving and sustaining HIV epidemic control, EpiC was expanded during the COVID-19 pandemic to support countries in preparedness, response, and health system strengthening, including oxygen systems.

In Nigeria, EpiC is supporting the Federal Ministry of Health and Social Welfare (FMoH/SW) to strengthen the national Oxygen Ecosystem. Our contributions include optimizing pulse oximetry, expanding access to medical oxygen through LOX infrastructure, enhancing healthcare worker capacity on oxygen data management, and supporting the development of a national Quality Assurance and Compliance (QAQC) guideline for oxygen equipment.

The project received additional Global Health Security (GHS) funding to strengthen national, regional, and local public health systems, building on broad experience and existing capabilities that align with GHS priorities and National Action Plans for Health Security (NAPHS) and US Government goals to prevent, prepare for, respond to, and strengthen health systems for Emerging Infectious Diseases.

In addition, EpiC Nigeria has recently received funding to build a more effective, resilient, and responsive primary healthcare system that can respond and address the persistent and severe public-health challenges, especially in Maternal, Newborn, Child, and Adolescent health (MNCH), Malaria, and Nutrition.

Job Summary:

Under the supervision of the Senior Finance Officer, the Finance Officer will oversee accounting functions within the Bauchi State Office and ensure full compliance with the contractual and financial requirements of all EpiC projects. The role will provide strategic financial management, analysis, reporting, audit support, effective budget monitoring, donor compliance oversight, and technical assistance, including capacity strengthening of partner institutions and health facilities in the state.

Key Responsibilities:

1. Financial Transactions and Compliance

• Lead the collation, review, processing, and upload of financial transactions in compliance with organizational policies, donor requirements, and accounting standards using DPA, GFAS, or Microsoft Navision.
• Ensure accuracy, completeness, and adherence to approved payment and documentation procedures.
• Assist the Finance Manager in conducting post-reviews of completed financial transactions to ensure compliance and audit readiness.
• Support month-end financial procedures, including reconciliations, schedules, and statutory remittances, ensuring timeliness and accuracy.

2. Budget Monitoring and Financial Reporting

• Support monitoring of project budgets in line with approved work plans and donor agreements.
• Analyse periodic expenditures and support preparation of regular and ad hoc financial reports.
• Assist with project pipeline preparation and ongoing budget monitoring to ensure effective cost control.
• Support coordination and tracking of all program finance deliverables for EpiC projects.

3. Audit and Assurance Support

• Support internal and external audits and financial reviews through timely retrieval, review, and submission of required documentation.
• Respond to audit queries and assist with preparation of audit schedules.
• Support implementation and tracking of audit recommendations across EpiC projects.

4. Technical and Operational Finance Support

• Provide technical finance support to EpiC finance activities, including data collection and entry, compliance tool testing, and documentation management.
• Support notetaking, report writing, and follow-up communication related to finance and compliance activities.

5. Administrative and Logistics Support

• Assist with coordination of logistics for workshops, trainings, meetings, and field activities in collaboration with program and operations teams.
• Work with the travel unit to coordinate project drivers and ensure proper management of vehicle movements, fuel records, and log sheets.
• Support office operations, including office management, asset tracking, and inventory management, in collaboration with the operations team.
• Facilitate liaison between program staff and external stakeholders on administrative and financial matters.

6. Coordination and Other Duties

• Provide coverage for staff on leave and perform other related duties as assigned by the Finance Manager.

• Support continuous improvement of finance and administrative processes in line with organizational standards.

7. Perform other duties as may be assigned by Supervisor.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Knowledge, Skills and Attributes:

• Sound knowledge of accounting principles and financial management, including budgeting, financial reporting, and analysis.
• Strong analytical skills with the ability to interpret financial data and provide informed recommendations.
• High attention to detail and ability to manage multiple tasks while meeting deadlines.
• Knowledge of donor regulations and compliance requirements, particularly for DOS-funded projects.
• Strong written and verbal communication skills, with the ability to explain financial information to non-finance staff.
• Proficiency in accounting and financial software, including Microsoft Navision, Excel, and related systems.
• Strong organizational and prioritization skills.
• Ability to maintain confidentiality and exercise discretion in handling financial information.
• Flexibility and adaptability in a dynamic project environment.
• Commitment to the mission, values, and principles of international NGOs, including diversity, equity, and inclusion.
• Ability to work effectively in a multidisciplinary team and under minimal supervision.
• Ability to travel in Bauchi minimum of 30%.

Qualifications and Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field with 3–5 years of relevant experience; or
• Master’s degree in accounting, Finance, Business Administration, or a related field with 3 years of relevant experience.
• Minimum of 3 years of accounting experience supporting international development or donor-funded programs.
• Familiarity with DOS-funded programs and NGO operations in Nigeria is an advantage.
• Professional certification (CPA, ACA, ACCA, or equivalent) is an advantage.
• Demonstrated experience working effectively in multicultural environments.
• Excellent written and verbal communication skills, with attention to clarity and accuracy.
• Strong organizational skills and ability to consolidate information quickly.
• Strong interpersonal skills and ability to work independently and collaboratively under short timelines.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

● 30% - 40%

Safeguarding:

FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

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