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We are seeking qualified candidates for Senior Procurement Officer (Purchasing Associate III) , STRIDES Thailand based in Asia Pacific Hub in Bangkok, Thailand and is open to Thai nationals.

Job Summary

Supports activities related to the procurement of materials, parts and equipment for the company. Submits and process es purchase orders as authorized following policies and procedures for the operation of procurement activities. Assists with monitoring departmental costs, schedules and performance to ensure approval and payment of transactions completion. Coordinates purchasing activities with other departments to maintain inventories at planned levels.

Accountabilities:

• Collaborate with STRIDES Operations Team to ensure the efficient acquisition of goods and services for the STRIDES Thailand/Asia Regional Activity.
• Prepares, maintains, and reviews purchasing files, reports, and price lists for the STRIDES Thailand/Asia Regional Activity.
• Assists with developing bid specifications for STRIDES Thailand/Asia Regional procurements.
• Collaborate with Global Procurement and STRIDES Operations teams to ensure STRIDES in-country/regional procurement packages receive appropriate review and approval.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries, to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders, and forwards invoices to appropriate accounts.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members, and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Maintains documentation of purchase orders and verifies invoices for payment with accounting.
• Assists with developing and revising procurement operating procedures and policies.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
• Supervises preparation of orders and follows up to expedite delivery and shipment.
• Obtains certifications of delivery and conducts checks against orders. Checks and approves invoices for orders placed.
• Ensures the STRIDES global procurement tracker is updated regularly with STRIDES Thailand/Asia Regional Activity procurements.
• Updates the STRIDES Thailand/Asia Regional procurement tracker
• Develops and maintains necessary records and files for efficient operation.
• Conducts internal audits with accounts payable to show compliance with company purchasing policies.
• Receives, examines and processes requisitions and other documents related to the purchase of supplies, materials, and equipment for the company.
• Compares costs and evaluates the quality, and need of supplies, materials and equipment.
• Performs other duties as assigned

Applied Knowledge & Skills:

• Strong knowledge of procurement methods and procedures.
• Working knowledge of company policies and standards for procurement services.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office and computer software skills.
• Demonstrated analytical and problem solving skills.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently

Problem Solving & Impact:

• Works on problems that are complex in scope and require evaluation of identifiable factors.
• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Provides guidance to departmental areas.
• Serves as point of contact for Country Offices regarding purchasing logistics for relocations.
• May serve as a team lead to other staff.
• Supervision requirements are limited to financial signature authority assigned by management.
• Typically reports to a Manager or Director.

Education:

• Bachelor's degree or international equivalent in Business Administration or Related Field.

Experience:

• Typically requires 5+ years of procurement and administrative support experience.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English.
• Prior experience in a non-governmental organization (NGO) preferred.
• Certification in procurement preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

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