Job Description

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women in Georgia supports state and non-state partners towards the achievement of substantive gender equality in Georgia. In line with national and international commitments, UN Women works on the levels of policy and legislation, institutions, and grassroots, in order to achieve transformative results for increased gender equality and greater protection of the rights of women and girls. UN Women is providing technical and financial support to partners worldwide, working in several thematic areas: Women, Peace and Security, Humanitarian Action and Disaster Risk Reduction (WPS-HA and DRR) is one of them.

UN Women has provided continues support to partners in Georgia to increase meaningful participation of women in conflict prevention, transformation, resolution, and sustainable peacebuilding processes. Under the current country programme and in line with the 2021-2025 UN Sustainable Development Cooperation Framework, UN Women supports the Government of Georgia to develop and implement the National Action Plan for Implementation of the UN Security Council Resolutions on Women, Peace and Security (UNSC Resolution 1325 (2000) et al.) and to achieve the targets of nationalized Sustainable Development Goals 5 and 16.

Within this framework, one of UN Women’s top priorities is to provide support for the localization of the fourth National Action Plan for the Implementation of the UN Security Council Resolutions on WPS. Since 2024, UN Women expanded its WPS-HA and DRR portfolio to focus on elevating women’s agency and influence in climate action decisions, increasing women’s and girls’ agency to effectively engage in disaster risk reduction mitigation and adaptation and in climate change actions.

Reporting to WPS Programme Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ personnel in the UN Women Georgia CO and UN Women RO/HQs as required for resolving complex finance-related issues and exchange of information.

Scope of Work:

1. Provide administrative and logistical support to the formulation and management of programmes:

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for the CO website; and
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit:

Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
Assist in the preparation and follow up of cost-recovery bills in Quantum system.

3. Provide administrative support to the Programme Unit:

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare powerpoint and other presentations.

4. Provide administrative support to Resource Mobilization:

Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing:

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; and
Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

Good knowledge of programme management
Ability to administer and execute administrative processes and transactions
Ability to create, edit and present information in clear and presentable formats
Ability to manage data, documents, correspondence and reports information and workflow
Strong financial and budgeting skills
Strong IT skills.

Minimum Qualifications:

Education and Certification:

Completion of secondary education is required.
Bachelor’s degree in business or public administration is desirable.

Experience:

At least 6 years (3 years in case of BA degree) of progressively responsible experience in administration or programme management/support is required.
Experience in working in a computer environment using multiple office software packages is required.
Experience in supporting a team is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Work experience in the field of gender equality and women’s empowerment is desirable.
Experience in providing project support and/or coordination of activities with NGOs, UN agencies and/or EU institutions, or other donor or international organizations is desirable.
Strong experience in preparing budgets, work-plans and implementation plans is desirable.
Experience in preparation of presentations, meetings, and administrative documentation for projects is desirable.
Knowledge of UN Women/UNDP procurement and financial rules and regulation is an additional advantage.
Experience in handling web-based management systems is an added advantage.

Languages:

Fluency in English is required.
Fluency in Georgian is required.

Statements:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

Apply on Organization Website