ABOUT FHI 360:
FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of more than 2,000 experts work in over 50 countries around the world.
PROJECT OVERVIEW:
The Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global health initiative funded by the U.S. Department of State, running from 2019 to 2027. In the Philippines, EpiC has two workplans each with its own technical scope and budget, one focused on achieving HIV epidemic control and one focused on strengthening global health security (GHS). The role outlined in this job description supports EpiC’s GHS workplan.
EpiC’s GHS workplan aims to strengthen national, subnational, and local capacities for the prevention, detection, and response to public health emergencies, including pandemic preparedness. Support is delivered across multiple technical areas, including Zoonotic Diseases, Biosafety and Biosecurity, National Laboratory Systems, Surveillance, Public Health Emergency Management, Infection Prevention and Control (IPC), and Evidence-Based Public Health Messaging. All activities and sub-activities under each technical area are aligned with and informed by national priorities and strategies, including the National Action Plan for Health Security (2025–2030), the National Framework of the Philippine Health Laboratory System (PHLS), and the National Laboratory Strategic Plan (NLSP) 2025–2030.
JOB SUMMARY:
Reporting to the Procurement Specialist, the Procurement Officer is responsible in performing procurement activities for Philippines office projects as authorized following policies and procedures.
KEY RESPONSIBILITIES:
Prepares request quotations, coordinate with Procurement Specialist to finalize purchase orders, and review invoices prior to submission to Finance team for payment
Ensures that all requests are made and processed in compliance with FHI 360’s policy and specific funding requirements
Assists with developing bid specifications
Assists in reviewing requisition orders to verify accuracy, terminology, and specifications
Surveys for reliable sources, locate and contact vendors, coordinates with internal and external parties for proposals/quotations
Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met
Reviews and approves bill for payment and calculates costs of orders and forward invoices to appropriate accounts
Checks shipments to ensure orders are filled correctly and goods meet specifications
Compares prices, specifications, and delivery dates to determine the best bid among suppliers
Updates contract list and coordinate with regular contractors in renewing the contracts
Develops and maintains information of all active vendors in the vendor database
Performs other duties as assigned
MINIMUM REQUIREMENTS:
Strong understanding of contracting concepts and principles
Excellent oral and written communication skills
Articulate, professional and able to communicate in a clear, positive manner with clients and staff
Strong organizational skills and project management skills
Manage a variety of activities and pay close attention to detail
Fluency in English and local language
Proficient use of Microsoft Office and computer software skills
Good problem-solving skills, well organized and detailed oriented
Ability to analyze and interpret data, identify errors and prepare reports
Ability to work well with others and independently
Excellent negotiation, communication, and interpersonal skills.
Ability to thrive in a multicultural environment and collaborate effectively with diverse stakeholders.
WORKING CONDITIONS AND TRAVEL REQUIREMENTS:
Usual office working conditions
Ability to travel domestically at least 25%
EDUCATION/EXPERIENCE:
Bachelor's Degree or its International Equivalent, Business Administration, Supply Chain Management or Related Field
Minimum of 3-5 years related work experience with at least 1 year in US Department of State regulations in contracting and procurement and administrative support is required.
Knowledge of donor rules and regulations, common mechanisms of funding, contracting concepts and principles from the solicitation phase to post-award administration
Strong knowledge of procurement regulations, standards, and practices
Knowledge of company policies and procedures regarding procurement services
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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