Job Description

The purpose of a Procurement Officer, Chernihiv is to provide the day-to-day implementation of the
procurement function’s responsibility, namely, to provide support to the organization’s activities in the
form of procurement of goods, works and services for project activities in North Ukraine under the
direction and guidance of the Logistics Coordinator North Ukraine.

Generic Responsibilities

Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements.
Implement delegated procurement, logistic functions portfolio according to Plan of Action
Conduct and follow up daily operational procurement activities.
Prepare and develop procurement logistic reports as required by Country/Area office.
Support in development of SOPs as requested
Ensure proper filing of all support documents, tender documents.
Promote and share ideas for improvement of the support, procurement, and logistic function.
Perform other duties, as assigned by Line Manager

Specific Responsibilities

Contribute to the development of Procurement as a support service in NRC Ukraine. Develop
required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People
system.
Consult, support and provide guidance to Program and Support staff for generating of PRs,
conduct market surveys and provide estimated prices to Programs/Support. Participate in
Procurement/or project start up planning and obtain detailed project procurement plans for use
during purchases.
Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations,
Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by
authorized staff before any commitment orders are sent to suppliers
Attend Tender Committee meetings, act as Secretary of Tender Committee meetings if required
and ensure Minutes of Meetings are signed by all members so as to support payments later
Ensure compliance to NRC and where applicable donor requirements in procurement process as
well as that procurement files are completed with all relevant documents to ensure audit trail.
Active and regular search for suppliers with prequalification process (when applicable) and
establishment of vendor database, which includes supplier performance information.
Ensure that all appropriate supporting documents are prepared for approval of management, for
purchases over local authorization level (execute, following appropriate authorization, the
purchase and delivery of supplies in a timely and cost-effective manner; revise of contracts for
purchasing of Goods and Services).
Ensure that the Agresso Procurement form is maintained and is available for distribution to
Logistics Coordinator and other managers/coordinators on a regular weekly and monthly basis
Input all required data and reflect in right way all procurement stages in the Agresso procurement
system according to the manual. Upload to the Agresso system all necessary procurement
documents.
Update Logistics Coordinator, other Support and Program staff with relevant information about
delivery of goods or providing requested services; upload all required information to Filing Tree
according to procedures and NRC requirements
Assisting in budget preparation to Logistics Coordinator provide weekly and other reports on
demand to Logistics Coordinator.
Report all potential fraud cases to the Line Manager.

Generic professional competencies:

Experience from working with procurement in a humanitarian/emergency/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Working knowledge or communication in English, both written and verbal.
Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience: