Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Board Secretariat is part of the Executive Director’s Office. The Executive Board Secretariat functions are to, Support the smooth functioning of intergovernmental bodies, including through: overseeing reporting processes within UN Women and providing advice to, and sharing institutional knowledge with, Member States on intergovernmental procedures and working methods; Engage with Member States towards strengthening attention to gender perspectives in intergovernmental work, including through: gathering information, identifying challenges and creating opportunities for UN Women to help advance the global normative framework for gender equality; Drive the process of integration of normative frameworks into UN Women’s operational and coordination functions, for wider-UN system action. 

Under the direct supervision of the Chief, Secretary to the Executive Board, the Executive Board Programme Analyst will provide technical, coordination and analytical support in all functions related to UN-Women’s support of the Executive Board.

This temporary appointment position will be for a duration of 364 days.  Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

Key Functions and Accountabilities:

• Provide coordination and technical support for UN-Women’s engagement with its Executive Board (EB).
• Coordinate preparations and all logistical arrangements for the yearly UN-Women Executive Board meetings, including preparation of the formal sessions, coordination of all informal meetings, and their follow-up, draft summaries of meetings, and responding to inquiries regarding intergovernmental processes; ensure the necessary and professional coordination with DGACM, UNDSS and other relevant UN Secretariat Departments.
• Arrange for meetings and briefings, including Board documentation, briefing notes, background papers and proposed agendas, drafting of minutes of meetings, drafting of statements and follow-up to Bureau decisions as directed.
• Ensure necessary inter-agency coordination and arrangements for the Executive Boards meetings including through background research, drafting agendas, minutes of meetings, coordination of calendars with Executive Board Secretariats of UNDP/UNFPA/UNOPS, UNICEF and WFP, as well as other UNSDG agencies as needed, etc.
• Coordinate and prepare Executive Board field visits attended by the Secretary, including the joint field visits of the Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN-Women and WFP and the UN-Women Executive Board specific field visit, and the UN-Women Specific Executive Board field visit.
• Provide administrative support, including managing budgets, processing expenses, booking travel and assisting with financial reporting.
• Maintain and improve the Executive Board website; provide technical support to the team, such as AI utilization support, data collection and analysis, etc.; ensure smooth and effective coordination with IT team for any needs.
• Assist with communication efforts, including supporting social media accounts, drafting content, processing photo/video, and coordinating internal and external communications.
• Effectively maintain the distribution list of the Executive Board in real time, manage the generic email account of the EB Secretariat by dispatching correspondence to the Board and responding to queries.
• Draft and/or review substantive correspondence as well as editing briefing notes, talking points, meetings notes prepared by others, notes for the file and presentations.
• Engage and coordinate with Member State delegates, including Heads of delegation, and members of the Executive Board Bureau in a professional manner, cognizant of diplomatic sensitivity.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Comprehensive knowledge of AI tools, large language models (LLMs)
• Demonstrates commitment to UN-Women’s mission, vision and values
• Demonstrates excellent ability to work in a multicultural team, and possess and outstanding team spirit
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability as well as diplomatic skills
• Produces qualitative, accurate outputs with considerable attention to detail and language, in a timely manner
• Manages complexities, shifting priorities, and can work effectively without constant supervision
• Maintains constructive, effective business relationships with clients and partners
• Adheres to deadlines and follows up on time-bound issues
• Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients. 
• Strong interpersonal and communication (verbal, listening, writing) skills
• Organization skills (time management, efficient administration, multi-tasking and fast-paced)
• Ability to work under pressure within strict deadlines
• Ability to adapt quickly to work demands, and changing deadlines
• Willingness to “inter-change” work functions with other staff within the Unit, when required.

Recruitment Qualifications:

Education and Certification:       

• Master’s degree or equivalent in communications, political sciences, law, economics, public relations, journalism, public administration or a related field is required.

• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:        

• At least two (2) years of progressively responsible specialized professional work experience in public relations, communications, donor relations and advocacy at the national and international level is required.

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and database tools (MS Access, my SQL, etc.) is required.

• Experience in front-end language (HTML, JavaScript, etc.) and in handling web-based management systems is required.

• Experience with photo and video processing tools (Photoshop, Premiere, Final Cut, After Effects, Motion, etc.) is required. 

Languages:         

• Fluency in English is required.

• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.