Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.  

UN Women Country Office in Georgia has been implementing its Strategic Note (2016-2020), under which one of the priority areas is women’s economic empowerment, with specific focus on women living in rural areas and marginalized women with multiple disadvantages. With financial support of the Swiss Agency for Development and Cooperation and Austrian Development Agency, and in close cooperation with UN Women ECA Regional Office, UNCTs in Armenia and Azerbaijan, governmental and civil society partners in all three countries, UN Women will implement a multi-year project entitled “Women’s Economic Empowerment in the South Caucasus” (WEESC). The project goal is to increase economic security and improve access to livelihood and development opportunities for women, particularly the poorest and most excluded in the South Caucasus countries. The project outputs are informed by relevant international commitments to women’s empowerment, and directly linked to the existing agreements between UN Systems and the governments of Armenia, Azerbaijan and Georgia. The project goals aim at contributing to national priorities and various national plans, that underline the importance of gender mainstreaming in development. 

Reporting to Programme Specialist and Programme Analyst (based in the UN Women Country Office in Tbilisi, Georgia) Project Assistant will support in planning, implementing, and managing UN Women interventions under the above-mentioned project. She/he will work in close collaboration with the programme and operations team in Georgia, Responsible Parties in Armenia and Azerbaijan ensuring successful UN Women programme implementation and achievement of planned results. 

Scope of Work:

1.Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; 
• Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;  
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.   

2. Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms; 
• Review financial reports; prepare non-PO vouchers for development projects; 
• Process payment for consultants;  
• Maintain internal expenditures control system;  
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
• Assist in the preparation and follow up of cost-recovery bills in Quantum system. 

3. Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
• Make travel arrangements for the Programme Team, including travel requisitions and claims;   
• Prepare public information materials and briefing packets;   
• Assemble briefing materials and prepare powerpoint and other presentations.

4. Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
• Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents. 

5. Facilitate knowledge building and knowledge sharing:

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; and
• Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Good knowledge of programme management 
• Ability to administer and execute administrative processes and transactions  
• Ability to create, edit and present information in clear and presentable formats
• Ability to manage data, documents, correspondence and reports information and workflow  
• Strong financial and budgeting skills
• Strong IT skills. 

Minimum Qualifications:

Education and Certification:

• Completion of secondary education is required. 
• Bachelor’s degree in business administration or related fields is desirable. 

Experience:

• At least 7 years (or 4 years in case of Bachelor’s degree) of progressively responsible experience in administration, procurement, HR, or logistic support service is required. 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. 
• Knowledge of UN Women/UNDP procurement and financial rules and regulation is an additional advantage. 
• Work experience in the field of gender equality and women’s empowerment is desirable. 
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. 

Languages:

• Fluency in English and Georgian is required.
• Fluency in Georgian is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.