This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-FJI-00722, following the instructions in the user guide.

Introduction

Country: Solomon Islands

Description of the Assignment: The primary objective of this assignment is to provide engineering oversight and quality assurance services, specifically to:

• Provide technical support during the tender process to select a general contractor for civil works. This includes attending pre-bid meetings, evaluating technical bids, providing expert recommendations to the AMOS-RD project management unit and identifying potential implementation risks and mitigation strategies.
• Support with executing the project’s quality assurance/control (QA/QC) plan and ensure the construction works comply with prescribed procedures, protocols, technical specifications and industry standards.
• Process contractor submittals. Assess and verify the contractor's documentation, including method statements, material approval requests, and inspection and test plans (ITP) to ensure alignment with quality requirements before implementation.
• Conduct regular site inspections of all construction activities to monitor progress and adherence to approved plans and safety regulations. Submit monthly progress reports in an agreed-upon format to the AMOS-RD management.
• Identify and manage non-conformances. Issue and log non-conformance reports for any deviations from the project specifications or standards, track their resolution, and monitor the implementation of corrective and preventive actions to avoid recurrence.
• Coordinate quality-related communications. Liaise with the AMOS-RD Project Specialist, in-house engineers and architects, and the general contractor to address quality issues, participate in site meetings, and ensure all parties are aligned on the project’s quality objectives.
• Maintain comprehensive quality records. Ensure meticulous documentation and control of all QA/QC activities, including inspection reports, test results, checklists, and certifications, to ensure traceability and support accountability.
• Verify completed works for acceptance. If required, participate in final inspections and prepare snag/punch lists before project handover, ensuring all outstanding defects are rectified, and the finished product meets all contractual and quality standards.

Period of assignment/services (if applicable): 120 days over a period of 6 months

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.