Project Background

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International has operated in Indonesia since 1969, and in 2017, Yayasan Plan International Indonesia (Plan Indonesia) was established as the national entity of Plan International in Indonesia. Plan Indonesia is currently implementing Country Strategy 5 (CS 5) covering the fiscal year 2022 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls.” Plan is a dual mandate organization, in development and humanitarian. Plan Indonesia supports the humanitarian scale-up, aiming to be the NGO partner of choice to promote and support girls in emergencies. While Indonesia is a disaster-prone country, Plan Indonesia will support the needs and gaps experienced by children and young people, particularly girls in emergencies. As an implementing member organization (IMO) of Plan International, Plan Indonesia would expand its program reach to Asia-Pacific region, as well as to be a convening agency to bring together different stakeholders, facilitate coordination, and ensure effective collaboration in a program.

The Opportunity

Reporting to Program Director of Plan Indonesia, the Regional Project Manager will be responsible for designing, planning and overseeing the management of projects, providing leadership and advisory to County Project Team members from 8 Plan International Offices and 3 project partners, CLT of Plan Indonesia, APAC Regional Hub.

The Regional Project Manager will play a critical role in ensuring effective project management of an anticipated project funded by Google, across 11 countries in the Asia region, on the mental wellness of young people in the digital space. S/he is accountable for overseeing the planning, implementation, monitoring, and evaluation of all project activities within the region, ensuring alignment with organizational goals and donor requirements. The position’s purpose is to provide strategic direction, harmonize operational standards, and facilitate coordination among country teams and the Plan International APAC Hub to optimize efficiency and impact.

S/he is responsible for providing leadership to the project management team across 11 countries, liaising with the Country Leadership Team (CLT) of Plan Indonesia. The position is accountable for identifying and mitigating risks, resolving operational challenges, and facilitating communication among internal and external stakeholders to strengthen collaboration and knowledge sharing. Additionally, the S/he supports capacity building within country offices, provides guidance on compliance and reporting, and ensures that the project delivers measurable impact while maintaining high-quality performance. By bridging regional strategy with local implementation, S/he plays a pivotal role in maximizing the project’s overall effectiveness and sustainability across all participating countries.

Key Responsibility :

Programme Planning, Design and Development

• Develop and lead regular update / coordination of the regional project planning which consists of country project planning, and liaise with the CLT of Plan Indonesia, APAC regional hub and 11 country project managers
• Provide supervision and technical advisory project development and acquisition process for each country project management and support team
• Align each country and regional level project design and implementation with Plan International principles on gender transformative and Programme and Influencing Quality Performance (PIQP)
• Ensure that country and regional level project designs align adhere to organizational, donor, and statutory requirements, including safeguarding, ethical standards, and environmental considerations. It also contributes to the regional development agenda and strategies, cross-country priorities, and global initiatives
• Identify potential risks at regional and country levels during the design or review phase, liaise with APAC regional hub and 11 country project managers, and ensure risk mitigation strategies are incorporated into project plans.
• Facilitate meaningful consultation with key stakeholders at regional level, including government bodies, youth groups, and partners, to ensure the country and regional level project design is contextually relevant and inclusive
• Advise on budgetary considerations and human resources allocation for in-country project design in the annual review process to ensure feasibility, cost-effectiveness, and sustainability

Oversight of Project Management

• Translate global and regional strategies into actionable country-level implementation plans, to ensure the program coherence across 11 countries to ensure alignment with organizational mission, donor priorities, and strategic outcomes.
• Provide oversight and technical inputs to the project implementation, and coordination with APAC regional hub and 11 country project managers, including identify underperforming areas, and lead corrective actions or adjustment based on data, contextual shifts, or emerging risks to ensure continuous delivery of outcomes.
• Lead the monitoring of the regional financial management (budget planning and expenditure) and country financial management of the project achieving accuracy and reliability of financial reports, liaise with country finance team, following Plan International, Plan Indonesia’s and donors’ standards and compliance.
• Oversee the monitoring of technical regional related outputs and liaise with 11 country project managers on monitoring of country related outputs through integrated dashboards, to ensure the quality and governance of mobilization of goods and services to support project activities.
• Oversees the regional and county project risks and mitigation strategy as identified by 11 country project managers, and plans for measures as well as keeps updating the project risk registries and inform to CLT of Plan Indonesia, donors for the risk measurement.
• Lead the overall project closure process, audit, and transfer of project assets, ensuring compliance with Plan International policies, donor guidelines, and each country regulation, liaise with each Plan Offices and partners.
• Ensure internal control and adherence to the existing financial, procurement, and administrative processes in line with prevailing YPII rules and regulations and donor, as well as support the performance assessments and quality audits to ensure adherence to program frameworks and regulations.
• Coordinate program adjustments and contingency planning in response to regional and country crises, disasters, or political changes affecting implementation, including guide 11 country project managers in adopting flexible strategies to respond to crises, stakeholder feedback, or policy changes

Advocacy and Influencing

• Lead engagement with regional bodies, bilateral donors, and intergovernmental agencies to strengthen partnership, secure program support and enhance influence, liaise with APAC regional hub and country teams, as well as serve as the focal point at regional level engagement to maintain organization’s regional profile.
• Lead the advocacy and influencing of the programme thematic area of expertise at regional level to inform policies, and enrich UN/INGO discussions and public opinion, as well as support and guide in-country level advocacy and influencing, contributing to the effort to build Plan Indonesia’s thought leadership in child rights, gender equality and inclusive in Indonesia and across region.
• Lead the development and implementation of a unified regional advocacy strategy aligned with global priorities and tailored to socio-economic-political contexts across 11 countries
• Coordinate influencing campaigns and policy dialogues to drive systemic changes in laws, policies, and government practices related to the project outcomes, impacting children, girls, and marginalized communities
• Identify opportunities for deepening the cooperation and collaboration with regional bodies (ASEAN, SAARC, any other related bodies), INGOs, International Organisations/Privates, and regional development partners to amplify regional influence and resources
• Provide strategic guidance and technical support to 11 country project managers in designing evidence-based policy briefs, advocacy plans, and influencing interventions, as well as align the advocacy efforts with gender-transformative and child rights-based approaches, ensuring meaningful engagement of youth as agents of change.
• Participate and represent Plan Indonesia (or project) in the regional and international platforms or conferences should this opportunity arise.

Reporting and Knowledge Management

• Lead the development and consolidation of regional reports ensuring accuracy, timeliness, and compliance with donor and organizational requirements, while provide oversight and technical review of country-level narrative and financial reports to ensure strategic consistency, data reliability, and outcome-focused report
• Ensure that regional and country teams have an integrated Monitoring, Evaluation, and Reporting (MER) Framework, through coordination and working together with country project managers
• Support data integrity, enhancing program visibility, fostering organizational learning, and ensuring informed decision-making at country and regional level, to integrate the of MER frameworks within country level to ensure consistent data collection methods, data quality assurance, and impact measurement
• Promote innovative approaches and capture lessons learned from all participated countries and across region to enhance project effectiveness and regional coherence, as well as reflect gender-transformative results, evidence of impact, learning, and alignment with Programme and Influencing Quality Standards (PIQP)
• Promote cross-country collaboration, facilitate regional learning sessions, reflection sessions, and regional knowledge-sharing events and ensure best practices, innovations, and lessons learned are documented and replicated across the region.
• Lead the development of regional knowledge products (regional reports, thematic briefs, success stories, impact publications), including provide support to 11 country project managers to develop high quality knowledge products for national influencing efforts
• Provide oversight to monitor the implementation of projects by using agreed monitoring tools, in the M&E Framework, supervise and monitor the baseline, midline, and end-line reporting process for ensuring the feedback loops.
• Collaborate with country project team members to generate regional evidence, research outputs, and thematic learning products for advocacy, innovation, and partner engagement. Ensures quality standards of document keeping, retrieval, and sharing mechanism.

Communication, Partnership and People Management

• Identify capacity gaps and lead regional initiatives to build technical and managerial capabilities of country project teams to enhance implementation efficiency
• Lead regional capacity-building initiatives to strengthen leadership, gender-transformative programming, safeguarding, and operational excellence across country offices
• Provide strategic leadership to strengthen regional communication, manage strategic partnerships, and ensure effective people management across 11 country teams, liaise with APAC regional hub
• Coordinate with APAC regional hub and 11 country project managers on the packaging of evidence and learning into donor intelligence reports, external publications, and strategic communication materials to position the organization as a thought leader in the region and 11 countries
• Lead the development and implementation of a regional communication strategy that elevates the organization’s profile and showcases impact across 11 countries, with consistent messaging, brand positioning, and visibility
• Establish good partnership management at the regional level and support the establishment country partnership, aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance.
• Adhere to RASCI (Responsibility, Accountability, Support, Consult, and Inform) in decision-making and communication in the implementation of projects, agreed among APAC regional hub and 11 country project managers

Requirements for The Role:

Essential

• Master degree or higher majoring in mental wellness, gender development study, human rights, global health, strategic management, international relations, or social sciences related majors
• +10 years of proven national-level program or +5 years of proven regional-level program management in INGOs, UN and multi-country agencies
• Experience managing multi-country initiatives, providing remote leadership, ensuring accountability, harmonizing implementation approaches, and leading cross-border coordination. Ability to identify synergies and scale innovations across countries.
• Proven ability to engage, manage, and influence institutions donors, UN agencies, INGOs, regional platforms, philanthropic entities, and private sector partners at regional level
• Diplomatic and good communication strategy and negotiation abilities with regional intergovernmental bodies, donors, networks and other regional audiences
• Ability to lead multi-country teams, providing strategic oversight while empowering national teams
• Facilitation and convening skills to unite diverse stakeholders, including youth leaders, governments, private sector, and civil society
• Understanding of gender transformative programming, intersectionality, disability inclusion, and international frameworks such as CEDAW and UN Youth Strategy

Desirable

• Master degree majoring in mental wellness, gender development study, human rights, global health, strategic management, international relations, or social sciences related majors
• Ability to manage relationships with multi-lateral and bilateral donors, meet compliance standards, lead donor reporting, and co-create new funding opportunities.
• Conflict resolution, intercultural communication, and team motivation skills. Skills to navigate complex political environments, manage sensitivities, and build alliances
• Strong awareness of team dynamics, empathy, and ability to inspire trust across diverse stakeholders
• Ability to represent the project in regional media, conferences, and thought leadership platforms. Skilled in visibility strategies and messaging tailored for diverse audiences.
• Skills for capacity-building and nurturing youth leadership
• Change management skills to navigate evolving donor priorities or geopolitical shifts
• Ability to identify operational, political, reputational, and financial risks and develop mitigation strategies.
• In-depth understanding of ASEAN/SAARC or other relevant regional bodies, their governance frameworks, youth development mandates, and policy mechanisms. Ability to align project objectives with regional agendas.

Please follow the link to the full role profile: Regional Project Manager JD

Location: Based at CO office Jakarta with at least 10% travel to implementing countries. It is important to note that YPII currently applies a mix of Working from Home and Working from Office arrangements.

Reports to: straight line to Program Director of Plan Indonesia

Closing Date: November 21st, 2025

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than November 21st, 2025 to this link https://tinyurl.com/RegionalPMPlan

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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