Company Description

The OECD - Who we are, What we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 Member countries that works to build better policies for better lives. Our mission is to promote policies that improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)

Within the OECD’s Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) responsible for facilitating conferences that bring together delegates from our 38 Member countries, key partners and other stakeholders. In addition, EXD/CSI is responsible for language services (interpretation and translation), safety and fire security of OECD staff, delegates and visitors, and the management and operation of OECD buildings in Paris and OECD Centres abroad.

Job Description

THE POSITION

The Security Operational Information Officer will be responsible for collecting and analysing information from corporate services and external partners to produce briefing material for operational staff and security managers. The successful candidate will report to, and work under, the operational supervision of the Heads of the Security Unit and Operations.

Main responsibilities

Management of OECD access rights

• Administration of the badge management system; creating, encoding and issuing access badges for new OECD staff; monitoring control procedures, updating access rights for staff and service providers as requests evolve.
• Management of the Photo Library related to badge renewal and photo or technology updates.
• Management of key lockers; allocation of access rights and specific authorisations to access certain types of regulated or technical premises.

Vehicle access management

• Administration of the parking application, monitoring of access activity to car parks and management of parking requests from staff and delegations.
• Programming of vehicle antenna badges and preparation of access for VIP visitors and official visits.
• Allocation of parking slots and reallocation of slots in the event of repairs or storage requirements.
• Interaction with the operations management service of the Building Infrastructure Division (EXD/CSI/BID) to monitor and co-ordinate access related to building work activity.

Agenda management

• Collecting and processing of information from all stakeholders.
• Summarising and disseminating information to relevant stakeholders (security officers, operational managers, partner authorities).
• Close collaboration with the Security Operations Unit and the Welcome Unit.

Authorisation management

• Following-up on clearance procedures across Directorates (collection, compliance verification and authorisation).
• Summarising of information received and transmission to competent authorities and following-up of feedback to requesters.

In-person and administrative management of the security desk

• Daily management of the generic security account and responsibility for ensuring that that the security desk is permanently occupied during the day.
• Assistance in decision-making in day-to-day security management.
• Operational compliance monitoring and analysis of event activity operations.
• Receiving, processing and directing requests, and disseminating information to the relevant services.
• Active collaboration with the technical units, security and welcome units of the service and maintenance of tools to disseminate information effectively.

Other tasks

• Reporting on all assigned tasks and suggesting improvements (processes, service tools).
• Management of the inventory of resources related to the activity.
• Interfacing with vehicle drivers in the absence of the Transport Co-ordinator.
• Participation in the special measures implemented by the service for major events (distribution of badges, reinforcement of external security).
• Training and support for staff in charge of document control and monitoring of anti-fraud resources and ensuring the proper functioning of the dedicated resources.

Qualifications

Ideal candidate profile

Academic Background

• Good level of secondary education (university degree, advanced vocational training certificate, or equivalent).

Professional Background

• Five years’ experience in the field of security and/or hospitality in the private or public sector.
• Experience working in a multicultural environment would be an advantage.

Tools

• Very good knowledge of the Microsoft Office Suite (Word, Excel, Outlook) and the ability to master new systems quickly.
• Good working knowledge of tools for creating badges and assigning rights (Til, Traka, Spectre) would be an advantage, or knowledge of access rights management.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to the OECD Core Competency Framework.

Languages

• Professional command of the two official languages of the OECD (English and French).

Additional Information

Closing date

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight, 4 November 2025 (Paris time).

Contract duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

• Depending on level of experience, monthly salary starts at EUR 3 809, plus allowances based on eligibility, exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.

Selection process

For retained candidates, the selection process may include a video interview, a position-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD Member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.