Department(s)

The “Labour administration and working condition” cluster of ILO consists of 5 components, one of which is Labour Inspection and Occupational Safety and Health Component. The main objective of this component is to assist the government of Bangladesh/DIFE by strengthening the capacity and effectiveness of the national labour inspection system to ensure compliance with labour laws and OSH standards, promote a culture of prevention, and protect workers’ occupational health and wellbeing. This includes supporting the promotion of OSH through awareness-raising and outreach, advancing research and evidence-based policymaking, and enhancing institutional capacity through collaboration with NOSHTRI. The component aims to improve workplace safety, reduce occupational risks and disease, and foster sustainable compliance in line with international labour standards.

Learning areas

As an intern in LI/OSH Component, under LAWC cluster, the incumbent provides a variety of general office support services, completing a range of standard support tasks in an efficient, effective and client-oriented manner. Such tasks contribute to the timely and effective functioning of business operations and may encompass duties related to correspondence preparation, document preparation, database maintenance, meetings support, travel, registry and/or mail services. The incumbent is required to use standard office equipment and the enterprise resource planning (ERP) system to process transactions. Work is governed by established rules, regulations, policies, procedures and guidelines governing operational areas.

The position works under the supervision of Technical Specialist/ Team Lead of LI/OSH Component. Supervision received is focused on the quality and timeliness of the delivery of work assignments. The incumbent receives instructions and guidance and works with some degree of operational independence.
…
You would be gaining experience in working with specialists who are involved in the following tasks e.g. supervising the area of Labour Inspection and OSH, enforcing laws as Government officials, working in Labour LI and OSH etc.

⦁ The intern shall be asked to perform mainly the following tasks.
⦁ Provide a range of support services in the areas of general office administration, finance and/or HR that contribute to the timely delivery of business operations in accordance with applicable standards.
⦁ Draft standard correspondence and other materials on own initiative or from instructions, ensuring clarity of content and compliance with applicable standards and finalize for signature. Prepare draft translations of correspondence and other documents. Word process and format in final form a variety of documents.
⦁ Maintain and update databases. Input data and process routine administrative actions in the enterprise resource planning (ERP) system related to leave entitlements, contracts, purchase orders, payments processing, and/or travel
⦁ Provide support for the official travel of staff, including for travel and accommodation arrangements, security clearances, visa requirements and transportation of personal effects.
⦁ Provide support for meetings and events, including processing administrative actions in the enterprise resource planning (ERP) system, preparing and distributing invitation letters, agendas and other materials, arranging meeting facilities and equipment, making travel arrangements, preparing routine cost estimates and providing support and information to participants on matters of a routine nature.
⦁ Register and route mail, correspondence and other documents. Process outgoing mail ensuring most appropriate method in terms of postal rates and regulations. Maintain and organize filing systems for correspondence, documents, publications and/or reference materials. Plan and coordinate the activities of the Office’s registry as required.
⦁ Respond to routine telephone, email and in-person inquiries or refer to appropriate contact/unit. Supply readily available information from office files and databases. Receive and direct visitors and arrange appointments.
⦁ Maintain and update inventories of office supplies. Ensure stocks are adequate and order supplies in a timely manner. Keep stockroom in order.
⦁ Keep abreast of changes to relevant operational rules, regulations, policies, procedures, guidelines and processes and share information with concerned part
⦁ To perform any other duties assigned by the LI & OSH component

The intern should expect to spend considerable time working with ILO-LAWC Cluster Officials in ILO, CO-Dhaka Office.
…
Interns should expect to devote 10% to 20% of their time to administrative tasks.

Required profile

Education

Completion of Honours/ Graduation in any disciplines. Business Administration is an added advantage.
⦁ The candidate should be enrolled in their final year of graduate degree programme or should have completed such a programme no longer than 1 years ago (mandatory)

Experience

Any relevant work experience in providing support in administrative/ operations related work and report writing. knowledge of IT would be an advantage

Languages

Working (both oral and written) knowledge of at least one of the ILO’s official languages (English, French, Spanish) Ability to write good quality reports is mandatory.

Competencies

adaptable to an international, multicultural and multilingual environment, good communication skills and be able to work in a team.