Position                                           : Logistics Technical Assistant (Procurement)

Reports to                                       : Logistics Officer /Logistics Team Leader

Supervision of                                : Nil

Duty station                                    : Sittwe, Rakhine             

1.Role and responsibilities

The following is a brief description of the role.

Generic responsibilities 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and donor requirements.

2. To get quotations from local market for NRC procurement procedure as supervisor assign.
3. Liaise with suppliers to ensure prompt and accurate delivery of goods, services, and equipment.
4. Receive supplies and ensure that they are in good condition and accompanied with correct documents.
5. Distribute/organize transport of material and equipment according to procedures.
6. To update stock in / out and preparation of monthly stock movement.
7. Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance. 
8. Other tasks assigned by line manager.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of program intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. 

• Prepare payment requests for all procurement & other expenses for NRC Sittwe office and staff houses i.e., fuel, office Supplies, rent, utilities [water & electricity], communications, vendors. 

• Respond fully and completely to spot checks on transactions to help NRC maintain transparency and accountability within logistics and procurement.

• Coordinate with program team for their weekly movement to ensure vehicle movement is cost effective and comply with NRC safety rules.
• Update the procurement tracker regularly for the monthly report to line manager. 
• Keep good maintenance of NRC vehicles and rented premises in Sittwe. 
• Prepare requisitions for spare parts for vehicles.
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns.
• Secure that NRC vehicles are equipped with necessary documents and equipment. 
• Assist in any other operational needs that may be requested by Line Supervisor.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

•      Finance Department, Support Service Departments 

•      External Suppliers

• Respective Program Departments

2.Competencies 

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies: 

•      Experience working with procurement/logistics 

• Diploma in related field and/ or related practical experience, including any training courses relevant to the post. 

•      Previous experience from working in complex and volatile contexts desirable but not essential 

• Documented results related to the position’s responsibilities.
• Working knowledge of English both written and spoken 

Context/ Specific skills, knowledge, and experience: 

• Ability to prioritize tasks and work under pressure/ respond to urgent requests.
• Ability of planning, timing, organizing, as well as problem solving
• Honesty and transparency in dealing with suppliers.
• Computer literate with MS Office skills
• An ability to work discreetly and professionally with sensitive and confidential information, and sometimes under pressure.
• Good communication in languages spoken in Rakhine and some Burmese. 

2. Behavioral competencies 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Planning and delivering results.
• Coping with change
• Working with people

• Handling insecure environments

2. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

• Job Description 

• Work and Development Plan 

• NRC Competency Framework