Finance Associate

OBJECTIVES OF THE PROGRAMME

By its role and function, the incumbent will contribute to the overall goal of WHO's presence in Solomon Islands which is ensuring a functional health care system capable of delivering responsive quality services that are accessible, affordable, and equitable for all population in the country.
 

DESCRIPTION OF DUTIES

The incumbent is expected to perform all or most of the following duties:

• Act as focal point for budget and finance matters, responding to queries and escalating issues
• Provide information and guidance on application of organizational rules, policies, and procedures
• Monitor compliance and analyze funding situations, planned costs, donor agreements, and expenditures
• Provide guidance and support for operational planning and workplan management
• Check completeness and accuracy of payment request supporting documents
• Follow up on invoices on hold and encumbrances with budget centers
• Ensure timely processing of bank account replenishments
• Review and process service registrations and reports from budget centers
• Identify areas requiring improvement and recommend capacity building initiatives
• Establish and/or maintain the team's electronic filing system of technical documents and correspondence.
• Perform other duties as assigned by the designated supervisor
   

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary or high school.
Desirable: Training in office administration.
 

Experience

Essential: Minimum of eight (8) years relevant experience in general office or administrative support functions, including substantial experience in providing support for finance-related activities and processes.
Desirable: Administrative experience working in an international organization, requiring frequent interaction with high level government, executive and other officials. Knowledge of WHO administrative procedures and practices.
 

Skills

• Demonstrated skills and experience in budget, finance, and procurement with ability to produce and analyze data
• Sound judgment to detect shortcomings and anomalies and recommend remedial actions
• Ability to work under pressure and meet tight deadlines
• Sound judgment, integrity, and tact in dealing with others
• Good communication (written and oral) and interpersonal skills
• Good knowledge of organizational administrative rules, regulations, and policies
• Ability to plan, organize, coordinate, and implement inputs from various sources
• Provide financial analytical reports using appropriate software
• Establish and maintain effective working relationships with people of different national and cultural backgrounds
• Working knowledge of AI tools to enhance administrative efficiency, ensuring responsible use and compliance with organizational, ethical, and data protection standards
• Proficiency in computers and office software packages, handling of web-based management systems, enterprise resource planning (ERP) systems and Cloud Management Enterprise System such as Workday
   

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Enhanced WHO Global Competency Model:  who-enhanced-competence.pdf

Use of Language Skills

Essential: Excellent written and spoken English and local language.

 

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at SBD 136,119 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
 

ADDITIONAL INFORMATION

• Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework.

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and eManual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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