Programme Policy Officer Assurance Coordinator CST II

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

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WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Background and Purpose

WFP Kenya is increasingly using Cooperating Partners (CPs) as a delivery mechanism for programme implementation. As financial resources, programme responsibilities and operational exposure entrusted to CPs increase, the Country Office requires dedicated second-line assurance capacity to provide structured, risk-based and evidence-based challenge over the adequacy and effectiveness of CP governance, risk management and internal controls.

The assignment is intended to strengthen assurance over the CP management lifecycle, support timely identification and mitigation of control weaknesses, improve audit readiness, safeguard WFP resources, and strengthen accountability for programme results in accordance with applicable WFP policies, procedures, donor requirements and agreed CP management arrangements.

The assignment supports the objectives of the RBN Cooperating Partners Management Strategy, including more effective and efficient delivery, stronger accountability and transparency in resource management, clearer roles and responsibilities, standardized processes, monitoring, spot checks and effective internal controls.

The Assurance Coordinator will operate as an independent second-line assurance function through the Risk and Compliance Unit. The role will provide objective assessment, constructive challenge, verification, reporting and escalation. It will not assume first-line management responsibilities or duplicate the operational mandate of the CP Management Unit or technical functions.

Assurance Objective

The objective is to provide management with reasonable, evidence-based assurance that material CP-related risks are identified and appropriately managed; key controls are suitably designed and operating as intended; compliance obligations are being met; significant findings are addressed within agreed timelines; and the Country Office maintains adequate evidence to demonstrate effective oversight to internal and external oversight bodies. The assignment will apply a risk-based approach, with assurance effort proportionate to risk exposure, funding and materiality, donor sensitivity, geographic and operational complexity, prior findings, control maturity and other relevant risk indicators.

Scope of Assurance

The assurance scope will cover CP-related governance, risk management, compliance and internal controls across the CP management lifecycle, including, as applicable:

• due diligence, capacity assessment and risk classification;
• partner selection and governance arrangements;
• financial and programme controls relevant to CP implementation;
• segregation of duties and approval controls;
• monitoring, spot checks, verification and supporting evidence;
• implementation of agreed risk mitigation measures and management actions;
• follow-up of audit, investigation, assurance and monitoring findings;
• data quality, record retention and audit trail adequacy;
• compliance with applicable WFP policies, procedures, CP management requirements and donor conditions; and
• emerging or systemic CP-related risks identified through data analysis, field work, management reporting or oversight activity.

The scope of individual reviews will be defined in an approved risk-based assurance work plan or review terms of reference. The coordinator will not provide assurance over matters for which the role has direct operational responsibility.

Key Accountabilities and Responsibilities

CP governance and internal controls

• Assess the design and operating effectiveness of key CP governance and internal control arrangements, using documented criteria and sufficient appropriate evidence.
• Identify control gaps, ineffective or inconsistently applied controls, segregation-of-duties weaknesses, recurring process failures and other control deficiencies.
• Assess whether identified controls address the relevant risks and whether control owners can demonstrate that controls operated during the period under review.
• Recommend practical corrective actions that address root causes and assignable control weaknesses.

Risk assessment and due diligence oversight

• Independently review CP due diligence, capacity assessments, risk ratings and mitigation measures for completeness, consistency, evidence and alignment with applicable requirements.
• Maintain a consolidated view of high-risk CP engagements within the assigned portfolio, including material risk exposures, mitigation status and overdue actions.
• Provide documented constructive challenge where risk assessments, ratings or mitigation plans are weak, incomplete, outdated or unsupported by evidence.
• Escalate material changes in CP risk exposure through established governance channels.

Risk-based assurance planning

• Develop and maintain a documented, risk-based CP assurance plan for the assigned Area Office portfolio, subject to management approval through established governance arrangements.
• Prioritize assurance activity using defined risk factors, including risk rating, funding/materiality, donor sensitivity, geography, operational complexity, prior audit or assurance history, control maturity and unresolved findings.
• Maintain sufficient assurance coverage of high-risk engagements and periodically reassess the plan in response to significant changes in risk exposure.
• Align CP assurance activities with the Country Office assurance plan, risk register, audit readiness priorities and relevant governance forums.

Assurance reviews, testing and independent verification

• Conduct assurance reviews, spot checks, walkthroughs, sample-based testing and independent verification for selected high-risk CP engagements or locations.
• Define the objective, scope, criteria, sampling approach, evidence requirements and review period for each assurance exercise.
• Assess evidence for relevance, reliability, completeness and traceability, and retain sufficient working papers to support conclusions.
• Document exceptions and control deficiencies clearly, including the condition observed, applicable criterion, risk/impact, root cause where established, supporting evidence and agreed management action.
• Prepare concise assurance reports with findings, risk implications, recommendations, responsible owners and agreed target dates.

Audit readiness and oversight follow-up

• Support preparedness for internal audits, external audits and CP-related oversight reviews by maintaining an up to-date evidence trail and status of material findings.
• Maintain a consolidated tracker of audit observations, assurance findings, investigation-related actions where applicable, spot-check findings and management actions.
• Validate, on a risk basis, evidence submitted to close or remediate findings before closure is reported.
• Monitor overdue, recurring or high-risk findings and escalate significant unresolved matters through established governance channels.
• Coordinate factual inputs and evidence retrieval for oversight responses without assuming management ownership of the response.

Risk monitoring, data analytics and reporting

• Analyse Partner Connect, UN Partner Portal, monitoring, audit, assurance and other available data to identify trends, anomalies, concentration risks and early warning indicators.
• Maintain a portfolio-level dashboard covering high-risk CPs, assurance coverage, material findings, overdue actions, repeat findings and audit-readiness indicators.
• Provide periodic assurance updates to management and contribute evidence-based CP risk inputs to the Country Office risk register and management briefings.
• Escalate systemic or cross-cutting control weaknesses where remediation requires management action beyond an individual CP or Area Office.

Continuous improvement

• Strengthen assurance tools, checklists, templates, sampling approaches and review methodologies based on lessons learned and emerging risks.
• Promote consistent documentation and assurance practices across Area Offices.
• Support cross-functional learning on CP risk and controls while maintaining the distinction between second-line assurance and first-line management.

Methodology and Minimum Evidence Standards

All assurance work shall be documented sufficiently to permit an independent reviewer to understand what was reviewed, against which criteria, using what evidence, with what sampling or testing approach, how exceptions were evaluated, and how the conclusion was reached.

• Each review shall have a defined objective, scope, criteria, period under review and risk rationale.
• Testing shall be risk-based and proportionate to the significance of the control and the exposure under review.
• Evidence shall be sufficiently appropriate, relevant, reliable and traceable to the conclusion reached.
• Working papers shall identify the population reviewed, sample selected where applicable, tests performed, evidence obtained, exceptions identified and conclusion reached.
• Findings shall distinguish clearly between fact/evidence, applicable requirement or control criterion, risk/impact, root cause where supported, and recommended corrective action.
• Management actions shall have a clearly identified owner and target completion date and shall be tracked to closure.
• Where evidence is insufficient to support closure or an assurance conclusion, the matter shall remain open or be explicitly qualified and escalated as appropriate.

Reporting, Escalation and Governance

The Assurance Coordinator reports functionally to the Risk and Compliance Unit and coordinates with Area Office management and relevant technical units for planning, evidence gathering and follow-up.

• Significant control deficiencies, material compliance concerns, suspected systemic weaknesses and overdue high-risk actions shall be escalated promptly through established governance channels.
• Assurance reports shall be factual, evidence-based, balanced and sufficiently documented to withstand management, audit and oversight scrutiny.
• The Coordinator shall maintain professional objectivity and shall not approve, own or implement controls that are subsequently subject to the Coordinator’s assurance assessment.
• Access to relevant records, systems, personnel and locations shall be obtained through established Country Office arrangements and in accordance with applicable confidentiality, data protection and access requirements.

Role boundaries and independence The Assurance Coordinator will not:

• manage CP contracts or administer Field Level Agreements (FLAs);
• lead routine CP onboarding or manage day-to-day CP relationships;
• perform first-line programme, finance, supply chain, monitoring or CP management functions;
• approve CP risk ratings, management actions or control decisions on behalf of first-line owners;
• assume ownership for implementing corrective actions arising from assurance work; or
• provide assurance over controls for which the Coordinator has direct operational responsibility.

The role provides independent second-line assurance, constructive challenge, verification, reporting and escalation. Management retains responsibility for risk acceptance, control operation, corrective action and achievement of programme objectives.

Deliverables and Minimum Outputs

• Risk-Based CP Assurance Plan: approved and periodically refreshed assurance coverage for the assigned portfolio, with documented risk rationale.
• Assurance Review Reports: reports supported by documented criteria, evidence, testing, findings, root-cause analysis where established, risk implications and agreed actions.
• Quarterly CP Assurance Reports: portfolio-level assessment of key risks, control weaknesses, assurance coverage, recurring findings, overdue actions and emerging trends.
• CP Risk and Assurance Dashboard: current view of high-risk CPs, assurance coverage, material findings, overdue actions and audit-readiness status.
• Corrective Action Tracker: consolidated tracking of audit, assurance, monitoring and spot-check actions, including ownership, due dates, status and evidence of closure.
• Audit Readiness File: organized evidence trail supporting material CP assurance activities and follow-up.
• Annual CP Assurance Opinion: concise, evidence-based management assurance statement on the adequacy of CP governance, risk management and key controls within the assigned portfolio, including material limitations or qualifications where applicable
• Risk Register Inputs: documented, evidence-based CP assurance inputs for Country Office risk and assurance reporting.

Performance Indicators

• Percentage of planned risk-based assurance activities completed within the approved assurance cycle.
• Percentage of high-risk CP engagements covered by assurance in accordance with the approved plan.
• Percentage of material findings with documented owners, target dates and evidence-based closure status.
• Ageing and recurrence of overdue or repeat material findings.
• Timeliness and completeness of assurance reports and management updates.
• Percentage of sampled assurance work with complete supporting working papers and traceable evidence.

Qualifications and Experience

Education:

Advanced university degree in risk management, internal audit, compliance, finance, accounting, governance, operations management or a related field. Relevant professional certification is desirable.

Experience:

5–7 years of relevant experience in assurance, audit, compliance, risk management, internal controls or oversight. Experience with NGOs, implementing partners, humanitarian operations or audit readiness is desirable.

Knowledge and skills:

Strong understanding of governance, risk management and internal controls; demonstrated ability to assess control effectiveness, conduct evidence-based reviews, analyse data, identify root causes, prepare concise assurance reports and communicate risk to management. Familiarity with Partner Connect, UN Partner Portal, dashboards, risk registers and assurance planning is an asset.

Languages:

Fluency in English is required. Knowledge of another UN language is desirable.

Reporting and Coordination

• Reports functionally to the Risk and Compliance Unit.
• Coordinates with Area Office management and relevant technical units for assurance planning, evidence gathering, field work and follow-up.
• Maintains professional independence from routine CP management and escalates significant issues through established governance channels.
• Works in accordance with applicable WFP policies, procedures, delegated authorities, confidentiality requirements and professional standards relevant to the assignment.

This position is open to qualified international candidates. The candidates must be nationals of a country other than the country of assignment.

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REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

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• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.