Assistant, Front Office

Mission and objectives

The UN Resident Coordinator leads the UN Country Team in China, including all the UN entities present in China, and represents the UN Secretary General to the Government of China. The purpose of the Resident Coordinator system (RC system) is to bring together the different UN agencies to improve the efficiency and effectiveness of operational activities at the country level, helping the UN to be a more relevant and reliable partner for governments.

Context

The UN Resident Coordinators System (RCS) ensures the coordination of all UN organizations dealing with operational activities for development and aims to bring together different UN organizations to improve the efficiency and effectiveness of operational activities at the country level. The RCS encompasses the UN Resident Coordinator (UNRC), the UN Country Team (UNCT) and the Resident Coordinator’s Office (RCO). The UN Resident Coordinator leads the UNCT to deliver together more coherent, effective and efficient support in China. The RCO supports the role and functions of the UN Resident Coordinator and provides inter-agency coordination support to the UNCT and its various inter-agency working mechanisms and groups. Critical functions of the RCO include: strategic analysis, planning and positioning of the country team; preparation and monitoring of the United Nations Sustainable Development Cooperation Framework (UNSDCF); support to joint UN programming and operations management; policy guidance; joint advocacy and communications in order to enhance UN coherence and improve overall programme impact of the UN System in China. The RCO/UNCT is coordinating to implement UNSDCF, which needs strong partnership, advocacy and collaboration with stakeholders. The UNRC/RCO are closely engaged with these stakeholders to further enhance development work in China. The RCO is looking for a motivated candidate to join the team on a full-time basis and support the Front Office in assisting the UNRC and RCO. The position will provide the successful candidate with a unique opportunity to learn about how the UN system operates at the country level. Among others, the candidate will: actively engage in supporting high-level meetings and activities of the UN; learn about the functions and roles of a wide range of UN organizations; gain insight into the UNSDCF implementation process; and become familiar with how the UN interacts with different stakeholders.

Task Description

Under the direct supervision of the Executive Associate to the UNRC, the UNV will:

• Coordinate basic logistics for RC to attend meetings and events
• Administrative assistance at the Front Office
• Support document final formatting, approval and archive according to office standards
• Provide simple translation/interpretation services when necessary
• Any other related tasks as may be required or assigned by the supervisor.

Competencies and values

• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Planning and organising
• Professionalism
• Self-management

Living conditions and remarks

The duty station of the national UN Volunteer is located in Beijing. The volunteer will receive a standard volunteer living allowance (VLA) as well as other entitlements. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.