Human Resources Specialist

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The FAO Office in Haiti is responsible for developing, promoting, supervising, and implementing agreed strategies to address national priorities in food security, agriculture, and rural development in Haiti. It develops and maintains relations with the relevant ministries at the national level. The main objective of FAO country offices, led by an FAO Representative, is to assist governments in developing policies, programs, and projects to achieve food security, reduce hunger and malnutrition, support the development of the agriculture, fisheries, and forestry sectors, and ensure the sustainable use of their environmental and natural resources.

Reporting Lines

Under the overall supervision of the FAO Representative in Haiti, the direct supervision of the Head of Administration, in close collaboration with the Programme, Administration and Procurement Units. The incumbent will also work closely with the other teams within the FAO Representation.

Technical Focus

The Human Resources Specialist will provide technical advice and coordinate the delivery of HR services for the FAO Representation in Haiti, covering recruitment, workforce planning, performance management and HR operations, in accordance with FAO rules, regulations, policies and procedures. The incumbent will also support HR reporting, contribute to process improvements and coordinate with relevant stakeholders to address complex HR matters.

Tasks and responsibilities

• Support annual recruitment planning for the FAO Representation in Haiti.
• Monitor and analyze filled and vacant positions, including data on post occupancy, personnel categories and grades, funding sources and gender distribution.
• Manage the day-to-day operations of the HR Unit in Haiti and ensure the efficient and effective delivery of HR services.
• Participate in internal and external meetings on HR-related matters, as required.
• Coordinate with the Human Resources Division, the Shared Service Centre and other relevant stakeholders on HR strategies, policies, guidelines and the implementation of corporate HR initiatives in Haiti.
• Support the smooth implementation of HR initiatives within the FAO Representation in Haiti.
• Advise hiring managers on matters concerning staff and affiliate personnel.
• Prepare briefing notes on relevant HR matters for senior management visits and missions.
• Support the recruitment and hiring of staff and affiliate personnel.
• Coordinate post management actions for the FAO Representation in Haiti.
• Support internal and external audits on HR-related matters and follow up on the implementation and closure of agreed actions and recommendations.
• Identify capacity gaps and training needs within the HR team and propose appropriate capacity development and knowledge-sharing opportunities.
• Maintain confidentiality and handle sensitive information with discretion.
• Lead and take overall responsibility for international travel management, including planning, authorization, entitlements, and coordination for national and international personnel, ensuring compliance with FAO policies, security requirements, and L3 duty station procedures.
• Supervise and oversee local travel operations, including mission planning, approvals, coordination with security and logistics of travel requests, ensuring efficiency, and compliance.
• Participate in interview panels for the recruitment of affiliate personnel (but not staff members)
• Exercise supervisory functions over other affiliate personnel (but not staff members)
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced University degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Human Resources Management, Business Administration, Public Administration, Management, Organizational Development, Industrial/Organizational Psychology, Labour Relations, Social Sciences, Labour/Employment Law, Economics or any other discipline relevant to the work of the Organization. Consultants with bachelor's degree need two additional years of relevant professional experience.
• At least 5 years of relevant experience in Human Resources, Administration and/or related areas.
• Full proficiency/Working knowledge of English.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills  

• Work experience in more than one location or area of work.
• Full proficiency/Working knowledge of French is desirable.
• Work experience in in recruitment planning, selection processes, hiring of staff and affiliate personnel, and post management.
• Ability to interpret and apply HR rules, regulations and procedures, advise hiring managers, and support audits and follow-up on recommendations
• Ability to interpret and apply HR rules, regulations and procedures, advise hiring managers, and support audits and follow-up on recommendations
• Experience in managing international and local travel, including planning, authorizations, entitlements, and coordination with security and logistics, in compliance with organizational policies and L3 duty station procedures.