EU Contracting Analyst

Mission and objectives

The European Union (EU) and UNDP are natural partners, sharing the same values and objectives for advancing peace and security, human rights and development. We are both committed to the 2030 Agenda for Sustainable Development and to supporting countries’ progress and investing in their efforts to end poverty, protect the planet and build prosperity for all. Located in the heart of Europe, the Representation Office in Brussels positions UNDP as European Union’s partner of choice towards the implementation of the Sustainable Development Goals by : Influencing the policy development and fostering partnerships to make the 2030 Agenda a reality; Mobilizing resources towards UNDP’s Strategic Plan and its key thematic areas; Promoting and communicating UNDP's partnership with the EU; Supporting UNDP Country Offices to foster the partnership with the EU; Leading the UN Brussels Team in its interaction with the EU, and providing operational support to UN presence in Brussels. We work closely with institutions of the European Union - the European Commission, the European Parliament, the EU Council and the European External Action Service, as well as partners such as the Organization of African, Caribbean and Pacific Group of States, civil society and think tanks.

Context

UNDP’s Representation Office in Brussels supports and promotes the partnership between the European Union (EU) and UNDP, built on shared values and objectives for advancing peace and security, human rights and development. Both parties are committed to the 2030 Agenda for Sustainable Development and to supporting countries’ progress and investing in their efforts to end poverty, protect the planet and build prosperity for all. This position is placed within the Contract Management Unit (CMU) which focuses primarily on supporting UNDP-led implementation of EU-funded operations taking place in around 140 countries

Task Description

Under the overall supervision and guidance of the European Union (EU) Engagement Specialist, the EU Contracting Analyst will; • Support resource mobilization strategies in all regions; support revision of EU proposals and ensure their compliance with established contractual frameworks. • Assist United Nations Development Programme (UNDP) Offices and implementing units to understand and comply with EU contractual milestones and other implementation requirements, including verifications. • Assist UNDP Offices and implementing units with securing clearance of all agreements sent to the Brussels Office for review, in line with UNDP’s established procedures. • Oversee the collection, analysis and systematization of data pertaining to the European Commission (EC)-UN/UNDP partnership, including scanning of EU-funded opportunities. • Liaise with the Country Offices (COs) and Regional Bureaux (RBx) and assist the EU Engagement Specialist in guiding COs/RBx during verifications, including formulating responses to findings as and when required. • Support COs/RBx on EU-funded projects regarding financial (budgeting, monitoring, reporting, preparation for control checks, etc.) and administrative aspects of the project/programme cycle to ensure that UNDP rules and procedures are consistently applied while also adhering to EU requirements. • Review budgets and financial reports for EU-funded projects, when required, in coordination with the involved Country Offices, Regional Bureaux, and UNDP central services as applicable. • Maintain data on EU-funded projects and reporting. • Support the organization of training to promote EU compliance as well as project events and meetings in Brussels, as required. • Perform other duties as may be assigned.

Competencies and values

Corporate Competencies: • Core Values and Ethics; • Demonstrates integrity and ethical standards; • Demonstrates the ability to remain objective, neutral and independent vis-à-vis all parties involved; • Demonstrates commitment to UNDP’s mission, vision and values by supporting corporate goals; • Complies with UNDP’s rules, regulations and code of conduct; • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies: • Proficiency in the use of office IT applications - specifically Excel, MSWord, PowerPoint, Outlook, Internet Explorer functions; • Knowledge of the EU’s external funding streams (development and/or humanitarian assistance) and EU institutions; • Knowledge or experience of working in a UN organisation or other international organisations would be considered an asset; • Excellent writing and communication skills in English; • Ability to plan, organize, implement and report on accomplished tasks; • Ability to review a variety of data (numbers, infographics), identify patterns and problems, solution-orientation; • Ability to work under pressure and meet strict deadlines; • Attention to details; • Ability to work in an international and multicultural environment

Living conditions and remarks

Belgium offers generally favourable living conditions. The security situation is stable, with low crime rates and reliable public services. Brussels is well connected through an extensive air travel network, including Brussels Airport and multiple regional airports, providing easy access to Europe and beyond. The climate is temperate, with mild summers, cool winters, and frequent rainfall. Cost of living in Brussels is moderate compared with other Western European capitals such as London, Copenhagen, Vienna, or Zurich. A wide range of accommodation options is available, from modern apartments to traditional townhouses, though housing in central areas can be competitive. Food, water, and electricity supplies are stable and of high quality. Belgium’s healthcare system is excellent, supported by advanced university hospitals and widely accessible medical services. Banking facilities are modern and efficient, and international transfers are straightforward. Communications infrastructure is reliable, with high speed internet and strong mobile coverage. Brussels hosts one of the world’s largest international communities—second only to New York—home to around 1,500 institutions, 3,000 diplomats, and more than 2,000 European headquarters of multinational organisations. UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below: Monthly Living Allowance (Per month): USD 2877 Entry lump sum (one-time payment): USD 3500 Exit allowance (for each month served, paid on completion of contract): USD 225 Medical and life insurance: Cigna Private Insurance Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated) Maternity Leave: 16 weeks Paternity Leave: 4 weeks