OBJECTIVES OF THE PROGRAMME

Country Management SupportUnits (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system

DESCRIPTION OF DUTIES

The incumbent working under the direct supervision of the National Operations Officer, will perform the following duties:Maintenance of financial records and financial transactions and ensure e-Imprest records are up-to-date and fully balanced. Processing of VAT and other receivable due to the Organization to ensure that are promptly recoverede.g. Staff telephone bills.Processing of suppliers' invoices and monitors all requests for payments, ensuring that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and are in accordance with the delegation of authority, before making any payments.Liaison with GSC for all payments that are due to suppliersReconciliationof bank accounts; response to enquiries; provision of advice and guidance to clients in the Country Office and performing closely related tasks.Verification of financial transactions and returns e.g. DFCs, DIs, Travel Claims to the WHO country office for accuracy and compliance with the financial rules and regulations, manual and operating procedures of organizationPerform Spot checks on DFC and Grant Letter of Agreement (GLoA)Management of correspondences and responses to queries on office accounts and financial transactions as required.Generation of scheduled and ad-hoc Global Management System reports and special reports as required to facilitate financial implementation analysis.Advice and assistance to staff on various financial processes, controls and operations in the GSM environment.Review and process various requests submitted by budget centres over the awards life cycle including DonorProposal/Agreement Clearance, Award Activation (AAR), Award Distribution (ADR), Work plan funding, Award Amendment (AMR), Expenditure Batches (EB), Certified Financial Statements (CFS), Management Financial Reports (MFR). Ensure full compliance of transactions from the Budget Centres to the WHO rules and regulations, policies and procedures; ensure proper control of supporting documentation and adequate documenting/recording of controls performed.Participate in monthly analysis to identify potential Oracle Labor Distribution (OLD) issues and recommend solutions/actions to resolve the issues. Follow-up to ensure that actions to resolve the issues are executed by the Budget Centres in a timely manner.Perform financial analysis and make recommendations; and compile periodic reports to Budget Centres (AwardsReceivables, Awards Expired/Expiring, Funds Not Yet Available, Encumbrances, In Kind/In Service Awards, Carry Forwards, etc.) and follow-up to ensure that required actions are taken in a timely manner.Keep abreast of all developments in WHO rules, regulations, policies, procedures and systems related to the areas of work. Support the continuous improvement of rules and regulations around areas of work through identification of current and emerging issues.Maintain financial records and financial transactions relating to area of work in the Global Management System (GSM) environment.Assist staff on various financial processes, controls and operations in the GSM environment in the areas of work. Respond to queries and correspondences on areas of work as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
Desirable: Diploma or higher education in accounting or finance will be an advantage.

Experience

Essential: At least 10 years of experience in Finance, Budgeting and/or accounting activities. Experience in analyzing financial records such as balance sheet, cash book etc.
Desirable: Experience in other areas such as Administration, Program Management, Travel and Procurement would be anasset. Experience in the UN system in an administrative cluster to have sound knowledge of the rules, regulation,procedures and practices as related to the work.

Skills

Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NAD 606,792 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

• In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates