INTRODUCTION

The Caribbean Development Bank (CDB) is seeking to recruit Project Assistants in the Operations area. The successful candidates will be based at CDB’s Office located in St. Michael, Barbados.

OPERATIONS

The Operations area is responsible for overseeing the operation of the Bank’s lending and related economic activities. The work of Operations is delivered through the Projects, Economics, and Strategy and Development Effectiveness Departments, the Private Sector Division, and the Infrastructure Partnerships area.

THE ROLE

Reporting to the Division Chiefs, Unit Heads and/or Project Team Leads as appropriate, the Project Assistant provides administrative, coordination, and technical support to the effective implementation, supervision, and monitoring of assigned projects. The role ensures the timely delivery of project activities through accurate documentation, efficient logistics, systematic tracking of deliverables, and compliance with CDB policies and procedures.

KEY RESPONSIBILITIES

The Project Assistant will be required to:

• Support activities and production of documents related to the preparation and approval of Project Leads and Opportunities assigned to the Division’s pipeline.

• Review project documentation to ensure quality of final product and accurate application of CDB Guidelines.

• Support appraisal and supervision missions, including coordination of meetings and mission-related activities, document agreed actions and deliverables arising from mission and stakeholders engagements, and track agreed deliverables.

• Manage logistical arrangements for project events, workshops, meetings, and mission travel.

• Prepare meeting materials and basic data visualisations to support project monitoring and reporting.

• Support the preparation of procurement documents, project briefs, back-to-office reports, and aide-mémoires and track deliverables arising from supervision reports, identifying pending deadlines and communicating accordingly with the project team leaders, the Division Chief and the project team, as needed.

• Serve as an information support resource for project-related queries.

• Support project teams in maintaining accurate and up-to-date project documentation within the Bank’s project cycle management system and SharePoint, in accordance with CDB’s records management standards.

• From time to time, perform additional duties directly related to the administrative, coordination, monitoring, and project support functions of the role. These tasks will complement existing responsibilities (such as document preparation, tracking of timelines, records management, communication support, and logistical coordination).

QUALIFICATIONS AND EXPERIENCE

The successful candidate must have:

• At minimum, the Certified Professional Secretary or Administrative Professional Secretary Qualification or the equivalent level.
• At least five (5) years of experience in administrative or project management support in development-related projects.

The following will be considered assets:

• Hands-on experience in project implementation.
• Demonstrable knowledge of administrative policies and procedures of multi-lateral development institutions/development institutions.
• A professional certification in project management, such as the Certified Associate in Project Management (CAPM).

FUNCTION SPECIFIC COMPETENCIES

The Project Assistant must demonstrate the ability to:

• Use diplomacy and discretion in handling the most sensitive, diverse and confidential material.

• Organise, prioritise, schedule, plan and coordinate work and other activities internally and externally, utilising sound time management skills.

• Work in a multicultural environment and have a strong capacity for teamwork.

BEHAVIOURAL COMPETENCIES

The successful candidate should demonstrate strong proficiency in the following competencies:

Championing Customer Needs

Calls attention to issues that impact customer satisfaction; views situations from the perspective of customers; encourages people to think about customers when making decisions and develops and sustains productive customer relationships.

Communicating Effectively

Consistently communicates with clarity and thoroughness to optimise audience understanding. Communicates information in a clear, concise, and timely manner. Demonstrates effective speaking and presentation skills.

Demonstrating Initiative

Takes action on his/her own without being prompted; handles problems independently; able to resolve issues; does more than is expected or asked.

Driving for Results

Bottom-line oriented and pushes self and others to achieve results. Keeps current on project status; makes sure people are aware of project status and what they need to do to keep things

moving.

Supporting Organisational Goals

Actively supports organisational goals and values; demonstrates enthusiasm toward the organisation's goals and mission; aligns actions around organisational goals.

TERMS OF APPOINTMENT

This role is a full-time position with the successful candidate being contracted on a two-year basis in the first instance, with the possibility of renewal. The salary is competitive and commensurate with qualifications and experience. The salary scale for this Grade 15 role starts at USD37,500 per annum net of taxes. The benefits package includes a pension plan, life and medical insurances.

Before you proceed to apply, please consider the following requirements:

• You must be a national of one of CDB’s member countries.
• You will be required to produce evidence of any educational and professional qualifications to support your application if you are selected for an interview.
• All appointments are subject to satisfactory background checks and references.

CDB fully respects the need for confidentiality of information supplied and assures you that we will not discuss your background and interest with anyone including references, without your prior consent.

The deadline for submission of applications is May 14, 2026 at 11:59 pm AST.

The Caribbean Development Bank is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply regardless of their racial, ethnic, religious, cultural background, gender, sexual orientation, or disabilities. Women are strongly encouraged to apply.

The Bank provides reasonable accommodation to individuals with disabilities who participate in the job application or interview process. Please contact us to request such accommodation.