Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IOMDF Project Monitoring ad Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, the successful candidate will provide support in the day to day operations and maintenance of the IOM Development Fund systems.

1. Check consistency of IOM Development Fund project data and records in the Project Information and Management Application (PRIMA) and coordinate any issues with the PRIMA technical team.

2.  Assist in providing timely project status updates, accurate data entry for new projects in the monitoring tool and database system and filing of project correspondence and documents in the project file folders.

3. Assist in the preparation of various basic statistical reports from the database systems, including Report on pending reports per regional office.

4. Prepare, coordinate and send out communication (note verbales, summaries) in coordination with
   Missions and IOM Departments for newly approved IOM Development Fund projects.

5. Generate basic financial data from PRISM (SAP), monitor IOM staff cost charges/projectization on
   all active projects, and coordinate with mission’s finance staff for cost validation and recoding.

6. Coordinate with the IOM web focal point to upload documents and information on the IOM
   Development Fund website.

7.  Upload outputs (manuals, publications etc.) on Intranet Fund page and manage Publications section of IOM Development Fund website.

8. Assist in the follow up of the Results Monitoring Plan.

9. Track ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook Ex-post project folder and PRIMA.

10. Coordinate with relevant units and IOM Missions as needed - project information updates and follow up on overdue reports.

11.  Perform such other duties as may be assigned.

EDUCATION 

• University degree in Business Administration, Accounting, Financial Management or a related field from an accredited academic institution; with two years of relevant professional experience in database management, project monitoring and tracking, or administrative and finance.
• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Professional experience in database management, project monitoring and tracking, or administrative and finance. 
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

SKILLS

• Knowledge in accounting software/ERP; knowledge of SAP an advantage.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
•  

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.