Introduction

In response to the request of the Ministry of Labour and Vocational Training (MLVT) in Cambodia and the challenges faced by returning migrant workers, this project aims to strengthen Cambodia’s systematic response to the increased influx of returnees. The overall objective is to promote an evidence-based, integrated and adaptive employment and skills response that supports the effective reintegration of Cambodian returnee migrant workers into the domestic labour market. The project focuses on strengthening service provision through counselling, information, outreach, and legal assistance, enhancing job matching in collaboration with industry partners, and expanding access to upskilling and reskilling opportunities aligned with labour market needs. Drawing on its technical expertise, the ILO will work closely with tripartite constituents and UN partners to support coordination mechanisms, leverage existing resources, and provide targeted technical assistance. The project is expected to improve access to employment services and decent work opportunities for returnee migrant workers, enhance their employability through relevant skills development, and strengthen national systems and institutional capacity for labour market reintegration. Approximately 20,000 returnee migrant workers and their families will directly benefit from the intervention, while broader improvements in national services and institutions will generate wider indirect benefits. The project will contribute to the sustainable development of domestic enterprises by supporting a more stable and skilled workforce, particularly in sectors such as construction, garment, and other manufacturing industries. The project seeks a qualified candidate for the position of Finance and Administrative Assistant to support the administrative and financial matters for the project activities under the project timeframe.

Reporting lines

The incumbent will lead a variety of administrative and financial activities related to the coordination work under the project. Overall direction will be provided by the Deputy Director of the ILO’s Decent Work Technical Support Team for East and South-East Asia and the Pacific (DWT/CO-Bangkok) in Bangkok. He/she will receive day-to-day guidance from the Technical Specialist on Skills and Employability in Phnom Penh and report directly to him/her. The incumbent will work closely and proactively coordinate with the National Project Officer, and also the National Coordinator for Cambodia and other teams within the Joint Programme Office in Phnom Penh. In addition, the incumbent is expected to liaise with the ILO/Japan Partnership Programme and the Programme Officer of the DWT/CO-Bangkok office in Bangkok, Thailand.

Description of Duties

1. Serve as a focal point for the coordination of joint activities implementation, administrative-support activities, involving liaison with various organizational units with the four participating UN agencies, with the DWT Bangkok, and with HQ to initiate requests, obtain necessary clearances, process, and follow up on administrative actions.
2. Provide general office assistance, handle administrative tasks, provide advice and guidance to joint programme secretariat staff regarding administrative procedures, processes, and practices, including support to secretariat-related missions and activities, preparing budgets, coordinating travel and lodging of officials and participants, recruitment and payment of resource persons, and taking notes at meetings/seminars.
3. Support the gathering of the inputs from member agencies on financial reports. Review, verify, and analyse financial data to ensure accuracy, consistency, and completeness.
4. Prepare background information, working papers, and tables for briefing and review sessions by identifying and consolidating data and relevant information on development and/or subject matter activities of the area or region. Clear outgoing documents to ensure they conform to established procedures and that all statements are accurate before submission for the supervisor’s signature.
5. Assist in compiling, summarizing, and entering data on programme delivery; support in drafting related status reports, identifying shortfalls in delivery, and bringing them to the attention of management.
6. Develop, maintain, and update relevant programme and technical cooperation information systems and databases, record/register/control plans on the status of projects and programmes at each project cycle, and programming activities for monitoring and evaluation purposes.
7. Liaise with concerned ministries, ILO constituents, implementing agencies, and social partners (organizations of employers and employees) for required clearances. Maintain their up-to-date directories.
8. Classify and assign budget codes, verify and process payment claims, vouchers, and invoices. Prepare payment vouchers ensuring the accuracy and documentation of all financial transactions. Maintain custody of the petty cash account and make payments of approved transactions.
9. Perform other duties as assigned by the supervisor.

Required qualifications

Education

Completion of secondary school education.

Experience

At least five years of relevant work experience. Similar experience with the United Nations Common System or an international organization is desirable. Practical experience on standard office software packages, email, and automated information management systems required by the work unit (e.g., Word, EXCEL, PowerPoint). Experience in dealing with confidential matters with discretion. Supervisory experience would be an asset. Knowledge of the relevant project and programme area and the Office’s operations would be ideal.

Languages

Excellent knowledge of Khmer and very good knowledge of English.

Competencies

• Knowledge of general office support and operational areas.
• Awareness of the nature of ILO programme and activities.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

• Efficiency in providing administrative support for the organization of meetings and other events.
• Ability to search, retrieve and compile information from various sources.
• Ability to adapt quickly to new software and systems.
• Drafting skills.
• Analytical skills and attention to detail.
• A high degree of discretion with sense of responsibility in dealing with confidential matters.
• Interpersonal skills, tact and diplomacy when dealing with others.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.