The European Investment Fund (EIF) is seeking to recruit for its Investment Office (IO) Client Services Department (CSD) – Equity Services Division at its headquarters in Luxembourg, a (Senior) Portfolio Services Officer (Equity).

This is a full-time temporary position at grades 4/5 (depending on experience).

The EIF offers a CDD contract until the 30 September 2028. As this is a temporary position, no extension or conversion of the contract is foreseen.

*Internal benchmark: (Senior) Officer

Panel interviews via videoconference are anticipated for April/May 2026

Purpose

Part of the EIB Group, the mission of the European Investment Fund (EIF) is to improve access to finance for SMEs and small mid-caps in Europe. We do this by supporting emerging and established fund managers with equity investments and by designing debt financing instruments that share the risk taken by financial institutions when they lend to or invest in small businesses. We bring this support closer to entrepreneurs through our extensive network of partners and financial intermediaries in all EU Member States and associated countries.

Operating network

In its capacity as mandate manager/advisor, EIF is under the obligation to carry out ex ante (for new fund investees) and/or ex post (for every fund and mandate portfolio) controls on the equity operations, to ensure that the Mandates are effectively and correctly implemented. In this context, the Client Services – Equity Services is responsible for supervising data input, validating information, and conducting eligibility checks and monitoring of equity transactions. Portfolio Services (Equity) is responsible for ensuring quality data inflows from operations and quality data usage for operational and business intelligence purposes.

The current position is located in the Portfolio Services (Equity) Unit, which acts as a centre of expertise in terms of data collection methods and tools for the division, other EIF services and EIF as a whole. The successful candidate will primarily be in charge of activities of data collection, validation and general oversight of data / reports delivered by funds across alternative asset classes. The candidate will be expert on operational data topics and will be involved in internal projects alongside other stakeholders.

In the context of the above, you will report to and work under the supervision of the Portfolio Services (Equity) Unit Head, who in turn reports to the Head of Client Services (Equity) Division.

Responsibilities

At a level commensurate with your experience and seniority, you will:

• Collect, validate and process NAV and portfolio data from quarterly reports received from EIF counterparts for equity business line.

• Coordinate and ensure timely and high-quality input of EIF counterparts investee financial data for equity business line, thereby ensuring data availability for operational and financial reporting and for other uses. Manage and coordinate external services providers supporting EIF in the overall data portfolio services process.

• Support preparation and update of EIF reporting templates and manuals and provide guidelines to EIF counterparties for their quarterly reporting process to EIF.

• Provide to EIF services and EIF counterparts expertise advice & solutions on data in relation to EIF business lines. Act as a subject matter reference for equity data processing activities.

• Support audit process for EIF and manage programs by responding to auditors’ information requests, supporting the documentation and analysis of underlying data received from EIF counterparties, and assisting in the follow up and implementation of any recommendations.

• Perform review and analysis of audited accounts received from counterparties for the equity business line and liaise with relevant internal and external stakeholders to ensure accurate, consistent and timely reporting.

• Ensure a robust control environment is maintained and that all operational and compliance risks are actively managed and mitigated.

• Contribute as required to process enhancements and automation in relation to portfolio services activities of the Unit.

• Support the team members in the delivery of any internal projects assigned to the Unit.

Qualifications

• University degree, preferably at post-graduate level, in Economics, Finance, Accounting, Engineering or related subjects.

• At least three years and no more than five of post-graduation (after having obtained your initial university diploma) relevant professional experience at the same level of responsibility acquired in the field of Banking/Asset Management, Reporting, Quantitative Analysis, Audit, Fund Administration, Finance or related areas, preferable with exposure to alternative assets.

• Sound knowledge and understanding of alternative asset classes. Good understanding of EIF’s mission and activities as well as the operating and political framework in which EIF operates.

• Previous experience with data intensive processes and analyses and good understanding of relevant technologies to facilitate process automation would be considered an asset.

• Additional professional qualifications (e.g. CFA, ACCA) would be considered an asset.

• Knowledge of data analytics and automation tools such as Tableau, Power BI, Power Automate and Alteryx would be considered an advantage.

• Excellent knowledge of English, both oral and written. Knowledge of other EU languages would be an advantage.

Behavioural Skills

Find out more about EIBG core behavioural skills here: Link

Additional role specific behavioural skills:

Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

Self-Development: Actively seeking new ways to grow and be challenged using both formal and informal development channels.

Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus: Building strong customer relationships and delivering customer-centric solutions.

Build network: Planning and prioritizing work to meet commitments aligned with organizational goals.

Being resilient: Rebounding from setbacks and adversity when facing difficult situations.

Plans and aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.

Manage complexity: Making sense of complexity, high quantity, and sometimes contradictory information to effectively solve problems.

Technical Skills

Critical thinking: Ability to analyse efficiently facts and data to form a judgment/ conclusion/ decision.

Data Collection and Validation: Ability to collect and validate NAV (Net Asset Value) and portfolio data from quarterly reports provided by EIBG counterparts, ensuring data accuracy, completeness, and timely execution to support the credit and equity business lines. This includes managing large datasets, performing reconciliations, and adhering to reporting standards.

Cross-Functional Collaboration: Ability to engage in cross-functional tasks that require good organisational understanding, managing conflict of interest, and identifying opportunities to connect competent stakeholders.

Process analysis and optimisation: Ability to capture organisational issues and propose improvements to own and related processes and procedures.

External Vendor Management: Ability to monitor and supervise the activities and deliverables of external consultants by reviewing their work, providing guidance, and ensuring alignment with project requirements, timelines, and quality standards. Address any issues or discrepancies promptly to maintain project progress and successful outcomes.

Product Knowledge: Understanding of the structure and features of the financial products of EIBG with the scope of working closely with product developers. Ability to relay product information to third parties (clients, counterparts).

Interdependencies Management: Ability to track inter-dependencies between different projects among them. Ensure effective coordination and alignment with agreed priorities to maximize outcomes in accordance with established project timeline and KPIs.

Contract Compliance and Business Rule Implementation: Ability to analyse and interpret contractual eligibility terms and convert them into precise, automated system business rules for compliance enforcement. It involves designing comprehensive reporting templates that align with regulatory and operational requirements and creating detailed user manuals to guide stakeholders in understanding system checks and reporting processes.

Private Equity (PE), Venture Capital (VC), and Banking Product Expertise: Ability to analyse and understand the structures, mechanisms, and financial instruments used in private equity (PE) and venture capital (VC) transactions. This includes evaluating banking products, such as loans, credit facilities, and investment options, and identifying their alignment with EIBG interests, while supporting strategic decision-making in PE, VC, and banking operations.

Data Management: Knowledge of the theory, purpose, architecture and design of the management and administration of the organization’s data. This covers amongst other data governance, data quality management, data reporting and supporting tools and methods.

Deadline for applications: 23 April 2026

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact Recruitment Recruitment@eif.org who will ensure that your request is handled.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIF Recruitment team (Recruitment@eif.org) who will ensure that your request is handled.

By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.

Candidates are informed that pre-employment integrity screening is an integral part of the EIF recruitment process.

* Due to high volume of applications, only candidates selected for interviews will be contacted.