This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LAO-00640, following the instructions in the user guide.

Introduction

Country: Lao PDR

Description of the Assignment:

Under the overall supervision of the Team Lead for Inclusive Growth Unit, the consultant is expected to provide support in the following areas:

A. Finance &System Support

• Support preparation of budget revisions and monitoring expenditure data
• Process the document for the payment of the assigned projects
• Assist in tracking requisitions, purchase orders, vouchers, and goods receipts
• Compile financial data for review by Programme and Operations teams
• Support follow-up on unposted vouchers and budget check issues.

B. Monitoring Dashboard & Portfolio Tracking

• Update internal offline Monitoring Dashboard on delivery rates
• Support offline reconciliation of dashboard data with Quantum reports, with support from the project managers
• Maintain tracking sheets for project implementation progress, stored in the SharePoint

C. Programme & Administrative Support

• Assist in preparation of work plans and financial tracking tables
• Support documentation for audit preparation and spot checks
• Maintain organized electronic filing system (SharePoint/Teams)
• Draft meeting minutes and remarks, and compile action tracking matrices
• Assist the logistic and organizing events of the Unit.
• Review the advance request and liquidation from the implementation partner.
• Support on coordination with Procurement Unit for procurement of goods and services.
• Serve as the focal point of the unit to coordinate with Human Resource related tasks.

Period of assignment/services (if applicable): 60 working days

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.