The Position:

The Admin/HR Associate delivers quality services in the area of human resource management and administration to internal and external clients, mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach, interpreting the rules, procedures and guidelines, providing support and guidance to the Country Office and UNFPA-supported projects.   
You will work in close collaboration with the operations and programme staff, exchanging information and supporting smooth delivery of human resource services. 
You will report directly to the International Operations Manager.

 

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

 

You would be responsible for:

Human Resource Management

1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures:

• Ensure full compliance of HR recording and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provide advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations and the ERP (Quantum)/ HR modules.
• Liaise and provide technical and administrative support to the Country Office in the recruitment of staff, consultants and HR matters.
• Develop and recommend Improvement of HR management process through SOPs.

  2. Ensures effective administration of human resources:

• Organize recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in the UNFPA office.
• Monitoring and tracking of all Contracts, Individual Consultant and Special transactions related to positions, recruitment, benefits, earnings/ deductions, retroactivity, recoveries, adjustments and separations through Quantum.
• Review of the office staffing table in alignment to approve position.
• Preparation for review of submissions to the Local Compliance Review Panel.
• Administration of the office attendance register.
• Validation of HR recurrent personal management services provided by UNDP to UNFPA.

3. Ensures facilitation of knowledge building and knowledge sharing in the office:

• Supports the IOM in tracking and reporting on indicators relating to HR management, and ensures sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on work/family life matters and psycho-social services.
• Organize learning and briefing sessions for CO staff on different HR policies, as relevant.
• Make sound contributions to knowledge networks and communities of practice, including staff wellbeing and PSEA.
• Participation in preparation of the office Learning plan and individual learning plans.
• Maintain effective HR networking with other UN agencies and communities best practice.
• Synthesis of lessons learnt and best practices in HR.
• Ensures optimal communication flows within the country office including Regional Office and Headquarters where appropriate as well as external counterparts, through 

4. effective use of written, verbal and electronic communication:

• Maintain accurate and up-to-date personnel status file in a confidential and secure manner.
• Implement tools and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
• Active in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management and employee relations.
• Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance.
• Conduct reference check process in place and done correctly in line with prevailing procedure.
• Any other relevant activities/ responsibilities as assigned by the Supervisor and Senior Management.
   

Qualifications and Experience: 

Education:  

• Minimum High School Education.
• Bachelor’s Degree in Business Administration or related field is an asset. 
   

Knowledge and Experience: 

• At least 6 years of relevant experience in Human Resources/Admin; thorough knowledge of modern office procedures or general office management is required.
  Experience with UN Agencies is an asset.
  Excellent communication skills.
  Proficiency in current office software applications.
   

Languages: 

• Fluency in English is required and knowledge of the local language is desirable.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact 

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.