Title of Assignment: Consultant - UI/UX Design for Global IP Assignment Platform

Name of unit/sector: Standards Section, International Classifications and Standards Division

Place of Assignment: Remote

Expected places of travel: Not applicable

Expected duration of assignment: From March 9 to May 8, 2026    

1. Objective of the assignment

The purpose of this request is to outsource IT consultancy services as required in following sections to perform UI/UX mock-ups and data element structure required to create the Global IP Assignment Platform (GIPAP).  The platform is the property of WIPO and is developed under the responsibility of the Standards Section, International Classification and Standards Division, Infrastructure and Platforms Sector.  

IP owners should currently file IP transfer (assignment) documents in IP Offices which their IP rights are registered to secure IP ownership rights and preserve licensing and enforcement rights.  Different jurisdictions impose different requirements which lead to increased costs for users, redundancy in documentation, opportunities for error, and prolonged administration procedures.

Upon request, WIPO, in cooperation with several IP offices and IP industry associations, is currently evaluating the feasibility of creating a global platform for IP right holders to file and manage IP assignments.  The proposed GIPAP would enable stakeholders to file and manage IP assignments in participating IP Offices using a central electronic portal and a single, common assignment form.  Assignment records would be stored in a common database allowing for improved administrative efficiency for stakeholders, reduced costs, and greater transparency for the public.

The purpose of this assignment is to provide the necessary consultancy services required to provide UX/UI mock-up and the data element structure required to provide this system, which will visualize the workflow along with associated data which will be generated and consumed by different actors such as IP offices, right holders, legal representatives and WIPO admin.

2. Deliverables/services

The following high-level deliverables are considered during this assignment:

a) A semi-functional UX design deliverables and mock-ups of the Global IP Assignment Platform and related UX activities (interactive prototyping, A/B testing…) using Figma

b) Support in producing data element structure for the systems’ database definition

c) Support in defining use case

For an effective and timely delivery, these deliverables have been broken down to the following itemized deliverables as follows:

• A detailed workplan of the assignment
   
• A co-defined list of use cases
   
• A data element structure based on Visio mapping all relational tables
   
• UI/UX Mock up of the ideated application
   
• A project end report summarizing all deliverables achieved
   
• Weekly follow-up meeting with service manager focusing on the status of the service provided for each activity area (not subject to formal acceptance).
   
• Ad-hoc reports or deliverables such as partial data element structure or use case, individualized mock-up pages and wireframe, etc. (not subject to formal acceptance)
   

The timeline and prioritization of deliverables will be defined and adjusted in consultation with the supervisor throughout the assignment.
All deliverables will be assessed according to their appropriateness and quality as per usual WIPO practice, including the quality and timeliness of draft or final deliverables.  

3. Reporting  

The consultant will report to the Global Identifier Project Manager on a weekly basis and to the Head of Section, as required, particularly when reviewing draft and consolidated versions of deliverables. 

The contractor will also provide regular progress updates and participate in periodic meetings with the supervisor and relevant stakeholders to ensure proper monitoring of the assignment and timely delivery of the agreed services.

4. Profile

Profile: UX/UI designer

Education and Certification: Relevant bachelor's or master's degree, such as Computer Science, Information Systems, Software Engineering, or similar

Skill Set - Required experience:

• Demonstrated ability to work with UI/UX design tools (Figma with Figma Make and AI) as well as modelling and diagraming (MS Visio, Draw.io or similar)
   
• Demonstrated ability to work designing logical data relationships (MS Excel)
   
• Demonstrated ability to work documentation (MS Word, Power Point) and meeting tools (Microsoft Teams)
   
• Excellent written and spoken English, ability to give presentations in English and to apply high quality standards. 
   
• Demonstrated ability to work under tight deadlines

Experience: 5 years of experience as UX/UI designer, within which:

• At least 5 years of experience in UX/UI design
   
• At least 3 years of experience in product or software development with key role on designing data structure or relational databases
   

• Demonstrated experience in projects linking systems across multiple organizations

5. Duration of contract and payment

The contract is expected to run from the date of signature, tentatively planned for 9 March 2026, until 8 May 2026. The assignment is expected to require up to 40 working days during this period.

Applicants are requested to provide an indication of their remuneration expectations as a daily rate in Swiss francs (CHF).

Payment will be made on a monthly basis, upon submission and approval of invoices reflecting the actual time worked and deliverables completed.  

6. Assumption and constraints

(i) WIPO will provide a draft list of use cases, the data fields and overall structure, as well as high-level business workflow.

(ii) WIPO will provide a template based on Figma Make for official use and compliance with WIPO Universal Look and Feel (ULF). The consultant will be onboarded to a dedicated team to work directly on the template.

(iii) WIPO will provide common IT tools for communication and office work (AWS Workspace, MS Office suite, MS Visio and MS Teams).

Constraints of the project include:

(i) Business requirement constrains, necessary for compliance with regulations, guidelines and practices of the partners or other stakeholders in using (digital) identifiers;

(ii) Technical constraints, following WIPO recommendations for user-interface design and WIPO (ULF) and WIPO whitelisted application and system architecture.  

7. Confidential Information

• All information collected by the consultant will be treated as confidential and should not be disclosed or used for any purpose other than the performance and delivery of the deliverables foreseen under this Terms of Reference;
   
• The consultant will take all necessary precautions to prevent unauthorized disclosure of confidential information;
   
• Apart from its dedicated mailbox, the consultant shall use WIPO common tools to perform the work foreseen under the present ToR;
   
• The consultant shall not use any AI generating tools outside of those provided by WIPO.

8. Other information

ICS Consultants fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The Consultant has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absence from work will be unpaid.