Job Title : Director, Finance and Administration

Location : Dakar

Type of position : National fixed-term contract

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing – creating a unique mix of capabilities to address today’s interrelated development challenges.

Job Summary

The Director, Finance & Operations, will be responsible for the overall financial management and administration of FHI360 projects in Senegal. S/he will ensure compliance with FHI 360 and DoS financial and accounting procedures, rules and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. S/he will be responsible for sub-award and sub-contract management, monitoring and compliance and will provide capacity development and technical support to sub-recipients to strengthen their grant management systems and ensure strong management of sub-agreements and sub-contracts. The position will provide guidance, monitoring and support to the project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory. S/he will ensure that USG resources are appropriately directed to project priorities and are in line with project workplans. This position will also oversee administrative procedures for the project and ensure program actions are in compliance with USG and FHI360 regulations including procurement, travel, human resources and other administrative policies. S/he will work closely with FHI360 country, regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables.

Job Responsibilities

• Budget development and financial reporting, monitor program expenditures, and maintain financial filing systems.

• Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with Senegal Senior Management and HQ Team.
• Regularly review the status of project funds and oversee the submission of the monthly cash requests to the Treasury team.

• Oversee sub-award management, monitoring, and compliance and will provide capacity development and technical support to sub-awardees to strengthen their management systems and ensure robust management of sub-agreements
• Provide overall management, guidance and coordination of contract and grant activities. Provide oversight management and control of grant staff as well as contract negotiation, reporting and monitoring of implementing agencies.
• Review all payment requests and the appropriateness, accuracy, completeness, and proper coding of all expenditures according to FHI360 policies.
• Ensure full compliance with 2 CFR 200 Uniform Guidance, FAR (as applicable), and donor-specific regulations.
• Oversee the posting of financial transactions in the FHI360 financial accounting system.
• Oversee the submission of monthly accounting reports to headquarters, ensuring their compliance, accuracy, and timeliness. Monitor monthly and annual financial closings, ensuring they are completed in accordance with both local and international accounting standards.
• Work with Business Services at HQ to maintain legal status in the country (registration/renewals), meet statutory reporting requirements, and mitigate any legal risks (leases, contracts, etc.)
• Develop FHI360 Senegal procurement plan and oversee proper procurement procedures for supplies and equipment.
• Provide guidance, monitoring, and support to project team, including procurement of goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management, and maintenance of office inventory.
• Lead internal and external audit engagements, oversee corrective action plan implementation, and ensure strengthening of financial control systems.
• Support People & Culture country team in preparation and execution of payroll, related tax payments by the Senegalese Government, and other staff related needed (such as work environment, health insurance, progress carrier, relation with labor inspector, local lawyer firm, meeting with staff delegate)
• Work closely with EpiC and STRIDES Project Directors in Senegal and Headquarters staff to monitor and ensure the project's financial health and prepare internal, external reports and deliverables.
• Ensure that all office operational functions ("enterprise services") are effectively coordinated. This includes finance and accounting, travel, logistics, administrative support, human resources, contracts and grants (C&G), and ICT functions.
• Supervise and mentor a team supporting logistics, subcontract and grant management, travel, finance, administration and other operations functions including staff in regional offices;
• Support the Senegal team in building and maintaining strong relationship with donors, partners, and other stakeholders.

Education Qualification/ Skills & Experience

• Master’s level degree in Accounting or Finance or related field or equivalent required; Possession of a Bachelor’s degree with a CPA will be considered.
• Professional certification/qualification is strongly preferred.
• Minimum twelve years of accounting, operations, and financial management of large-scale, international development assistance programs, including at least 6 years in a senior leadership role; An equivalent combination of education and experience will be considered, including a relevant master's degree or PhD in lieu of some professional experience.
• Relevant experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting, preferably on international health projects;
• Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP , and grants contract management; including prime award and subaward management
• Demonstrated experience and skills in developing and managing large budgets, in overseeing month-end close-out tasks, cash requests, labor, and shared cost allocation.
• Experience developing and/or implementing finance and accounting policies, procedures, and systems;
• Experience developing and/or implementing office administrative policies, procedures, and systems
• Proficiency in relevant computer applications and databases;
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
• Familiarity with the Senegal public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Senegal is highly desirable.
• Effective client relationship management and stakeholder relationship management skills, including creating and maintaining effective working relations with sub-recipients, strategic partners, international donor agencies, and staff at various levels/offices within FHI 360.
• Capable of working in both direct and matrixed reporting relationships as well as accomplishing goals under broad direction in an independent manner.
• Strong problem solving, organizational, multi-tasking, and time management skills, with the ability to work to tight deadlines.
• Successful experience supervising and coaching finance and operations staff and fostering a positive team environment.
• Ability to travel within country or region and internationally if needed.
• Fluency in French and English

The position will be based in Dakar Senegal and work out of the FHI 360 Country office. Preference is for Senegalese national candidates.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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