Reference No.         : SVN/2026/008
Position Title            : Project Assistant
Duty Station             : Jakarta
Organization Unit     : Labour Mobility and Counter Trafficking
Classification             : G-4
Type of Appointment : Special Short-Term Contract
Report to                   : Senior Project Associate (Counter Trafficking) 
Estimated Start Date   : As soon as possible
Closing Date               : 10 March 2026

Established in 1951, IOM is part of the United Nations System as the leading inter-governmental organization promoting humane and orderly migration for the benefit of all.

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of the Republic of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including Counter-Trafficking, Labour Mobility and Social Inclusion, Disasters, Climate and Resilience, Immigration and Border Governance, Refugee Care, Migration Health, Migration Policy and Data Hub, and Resettlement and Voluntary Returns. IOM plays a key role in addressing the impacts of climate-related and other crises by providing life-saving humanitarian support and working alongside the government to build systems that enable long-term recovery and resilience. With a strong foundation in the humanitarian-development-peace nexus, IOM supports communities to prevent displacement, reduce disaster risks, and implement sustainable solutions that serve both displaced populations and local communities. Leveraging its migration governance expertise, IOM also works to expand safe migration opportunities promoting regular pathways through strengthened border systems, labour mobility schemes, inclusive services, and institutional capacity building. Its efforts further extend to tackling irregular migration by supporting national efforts to counter human trafficking, migrant smuggling, and other forms of transnational organized crime, while delivering comprehensive protection, return and reintegration support to vulnerable migrants. 

IOM works alongside government partners at the national and sub-national level, civil society organizations, and media to carry out preventive measures in strengthening and broadening public awareness on critical issues related to safe migration and the risks of engaging in smuggling practices and trafficking in person that lure migrants into undertaking perilous irregular migration journeys. In addition, IOM’s CT programming in Indonesia looks to further support management by offering policy and technical advice to national governments, civil society organizations, and the private sector's fluency in English and Bahasa Indonesia is required (oral and written supporting the development of policies, legislation, and administrative structures, including addressing emerging trends.

Under the direct supervision of Senior Project Associate (CT) and overall supervision of National Project Officer (Labour Mobility & Social Inclusion), the incumbent will be responsible in supporting the implementation of the activities addressing the direct assistance for victims of forced criminality and other vulnerable migrants and related areas. The incumbent will work closely with the project team and other programme unit, Resource Management Units, as well as those involved in the project in the region and beyond in arranging the assistance and other project activities. The Incumbent will work in alignment with the Organizational policies on victim assistance and protection, as well as its broader policies, standards, processes and commitments.
 

Responsibilities and Accountabilities
 

1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget ; verify availability of funds; obtain necessary approval and update budget related information.   
4.  Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7. Organize meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned.
    

Required Qualifications and Experience

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Indicate position specific skills, for example:
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies