Background

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful and sustainable.

The Opportunity

The Senior Supply Chain Officer will lead a team responsible for day-to-day procurement & logistics activities at the Country Office (Indonesia), serving as the Regional HUB, to support a project funded by Google in the Asia region focused on the mental wellness of young people in the digital space. Their primary focus will be to ensure that the Procure-to-Pay (P2P) process aligns with the standards outlined in the Supply Chain Operations Manual and adheres to Donor Regulations. The officer's goal is to support the implementation of programs and sponsorships, facilitate deliveries, and enhance operational efficiency. This position will report to the Supply Chain Manager and will be actively coordinated with the Regional Project Manager, Procurement Coordinator and Logistics, Safety & Security Coordinator.

Key Responsibility

1. Implement Country-Wide Supply Chain Policies and Procedures

Assist socialization and implement supply chain policies and procedures covering planning, purchasing, travel, and compliance.

2. Procurement Roles

1. Managing Google Project Procurement/Services

• Analyze YPII’s principles of value for money & transparency are followed when purchasing goods and services.
• Analyze whether the purchasing activities in YPII are in line with policies and procedures.
• Analyze and maintain PO, especially for the Google Project, to ensure all supporting documents are completed in line with the Delegation of Authority.
• Monitor and compile the annual procurement plans of the Country Office and monitor the implementation
• Monitor all contracts, agreements, and Memorandum of Understanding that relate to the purchase of goods and services.
• Support the Procurement Coordinator in drafting procurement tenders for advertisement, following procurement guidelines, open and closed tender procedures, and performing bid analysis with the tender panel.
• Analyze the procurement process as requested by projects, ensuring the completeness of procurement documents and a fair evaluation of the selection process.
• Conduct monthly checks of open POs in SAP and prepare corrective actions with support from the Procurement Coordinator. Prepare Purchase Orders, including recurring POs, and ensure they are delivered to the relevant suppliers, with receipt acknowledged.
• Maintain and update the supplier database to adequately support the needs of the country program at all levels.
• Provide training for project staff on procurement procedures in the absence of the Procurement Coordinator.
• Prepare the supplier database, which is able to adequately serve the needs of the country program at all levels in liaison with the Procurement Coordinator
• Conduct periodic evaluations of supplier performance, documenting observations, challenges, and suggested solutions for future improvements in logistics practices.
• Prepare Request for Quotation, Request for Proposal, tender documents, and invitations, and submit them for review to the Procurement Coordinator.
• Support LTA’s (Long Term Agreement) process to improve procurement effectiveness and vendor capacity.
• Perform bidding/tender comparative analysis
• Support the supplier pre-qualification process and negotiate pricing and supply contracts to secure better deals.
• Review and approve procurement checklist documents

2. Vendor Maintenance

• Maintain and update the vendor list and procurement catalogue on a monthly basis to ensure accuracy and efficiency.
• Develop a vendor questionnaire form and a vendor visit form to facilitate the assessments.
• Conduct regular market surveys to identify and pre-qualify potential suppliers, ensuring optimal value through effective sourcing of goods and services. This process will be carried out under supervision from the Procurement Coordinator.
• Prepare pre-qualified documents for induction sessions for all vendors on a regular basis regarding the code of ethics and safeguarding policies.
• Register new suppliers in the system and ensure the completion of all required documentation for compliance and record-keeping

3. Logistics Roles for Jakarta Office

1. Asset Management

• Notify the Logistics Coordinator of any purchases related to assets, furniture, fixtures, etc., to facilitate the updating of the asset register, ensure accurate tracking of asset movement, and maintain proper filing of all relevant documentation.
• Report any stock movement to the Logistics Coordinator to keep them informed of inventory changes and ensure accurate tracking.
• Monitor disposal assets, ensuring adherence to established procedures and that disposals are executed in a timely and transparent manner.
• Assist the Logistics Coordinator in conducting the annual physical inventory of assets.
• Prepare documents for disposal process based on lifetime usage, project end or office closure

2. Office facilities & maintenance

• Manage and ensure the function and adequacy of office facilities as needed.
• Record/inventory office supplies such as stationery, kitchen, and cleaning materials
• Manage and ensure the availability of office supplies as needed
• Settle the payments/top-ups/purchase of office utilities (electricity credit, internet, drinking water, UPL levy, etc.)
• Supervising Office Boy, Receptionist, Drivers, and Security

3. Warehouse Management

• Liaison with Logistics, Safety & Security Coordinator and Third-party warehouse management for day-to-day operations
• Coordination with Humanitarian Manager for warehouse activities
• Prepare warehouse report & annually warehouse physically check
• Update warehouse rent & performance, Coordination with procurement for incoming goods
• Update stock movement and shipping to the response area
• Prepare the process of disposal, replenishment, packing & unpacking, and physically check coordination with finance every six months.
• Annual audit check coordination with the finance team
• Update NFI price list to Logistics Coordinator for depreciation
• Maintain relationship with vendors (warehouse, transporter, building maintenance, etc.)

4. Fleet Management

• Monitor all vehicles are always compliant with tax obligations and insurance, and escalate any potential fleet risks
• Ensure all vehicles use stickers according to YPII values, such as "Prohibited Weapons" and local safety and communication guidelines
• Monitor the proper use, maintenance, and repair of motor vehicles, motorcycles, and generators.
• Create/review fleet project budgets with PM to ensure all transport needs are met and cost-effective
• Monitor all fleet movements that are planned and optimized
• Monitor all documents and ensure that emergency equipment is carried on every trip
• Monitor the driver's journey and activity, refueling and services procedures have been followed both on site and through Track point system
• Update all fleet data and information in FMS (Trac point) in a timely manner and consolidate reports from each PIA

4. Compliance

• Provide Information for audit needs.
• Assist in reviewing all contracts to ensure they align with the best interests of Plan International and our donors.
• Assist in reviewing all policy documents for Plan International, which include the Safeguarding Children and Young People Policy, Anti-corruption and Anti-Terrorism Policy.
• Assist in reviewing that all Department contracts are timely reviewed, approved, and signed in accordance with the RACI Matrix

5. Other

Performs other tasks as assigned by the Supply Chain Manager.

6. Safeguarding – PSHEA

Ensuring Plan Indonesia Safeguarding and PSHEA principles and standards can be applied in every scope of work, providing goods and services for all program and operational needs of the organization (for example: screening prospective vendors/consultants before signing contracts ensuring all vendors/consultants managed by the Procurement team have received Safeguarding and PSHEA session, Review and ensure all documents include risk analysis and mitigation documents, evidence of having received a brief/induction session on each submission for the payment process in the procurement list, there are Safeguarding and PSHEA documents signed by the consultant/vendor, conduct a regular assessment to response vendors/consultants regarding their commitment to Safeguarding and PSHEA, etc.)

Requirements for The Role:

Experience and Knowledge

• Bachelor's degree in Management, Economics, Administration, or any related field.
• Minimum 6 years of progressive NGO experience in procurement, contract
• management, administration, or related areas
• Knowledge of SAP or any other procurement software will be an added advantage
• Strong planning and organizing
• Good knowledge of purchasing and tender management
• Good Knowledge on clausal of contract, agreement, or MoU

Desirable

• Good proficiency in using computer software
• Good understanding of the operation program concept and practices.
• Good presentation, team building, and communication skills.
• Analytical thinker with strong conceptual and problem-solving skills
• Understand human rights and child rights
• Operate in a high-pressure, deadline-driven environment with professionalism
• Skill in organizing resources and establishing priorities
• Demonstrated ability to maintain confidentiality
• Good command over conflict resolution while maintaining important relationships:
• Understanding of data privacy standards
• Strong verbal and written English skills

Please follow the link to the full role profile: JD - Senior Supply Chain Officer _Feb2026.pdf

Location: Based at the CO Jakarta office, with at least 40% travel to PSO Kupang, PIAs (Soe, Lembata, Nagakeo), as well as project sites, vendor offices, and partner organizations — both in office, in the field, and during humanitarian responses.

YPII currently implements a hybrid working arrangement (combination of work from home and work from office).

Reports to: Supply Chain Manager

Closing Date: March 11th 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than March 11th 2026 to this link

Pre-employment checks will be conducted in line with Plan International’s Safeguarding Children and Young People (PSHEA) policy.

As a child-centred organisation, Yayasan Plan International Indonesia is committed to protecting children from all forms of violence and abuse. We promote equal opportunity, do not tolerate discrimination in any form, and uphold gender equality, girls’ rights, and inclusion across our work and workplace.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.

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