The purpose of the Logistics Officer / Maternity coverage position is to assist in the day-to-day implementation of the Logistics functions' responsibilities.
Generic Responsibilities
Ensure compliance with organizational logistics, procurement, fleet, and warehouse policies and procedures.
Support effective planning, coordination, and implementation of logistics activities to meet operational needs.
Maintain accurate records, documentation, and reporting systems in line with internal controls and audit requirements.
Promote transparency, accountability, and efficiency in all logistics processes.
Coordinate closely with program teams and support departments to ensure timely service delivery.
Identify operational risks and propose practical improvements to logistics systems.
Uphold safety, security, and safeguarding standards in all logistics operations.
Contribute to capacity building and knowledge sharing within the logistics function.
Ensure proper asset care and responsible use of organizational resources.
Perform any other logistics-related duties as assigned by the supervisor.
Specific Responsibilities
Procurement
Plan, initiate, and manage procurement processes in line with approved procurement plans and budgets.
Prepare and process purchase requisitions, RFQs, ITBs, RFPs, bid analysis, purchase orders, and contracts.
Ensure transparent, competitive, and compliant procurement practices.
Conduct market assessments and maintain updated supplier/vendor databases.
Liaise with suppliers to ensure timely delivery of goods and services.
Maintain complete and well-organized procurement documentation and filing systems.
Support contract management, including follow-up on delivery, quality, and payment.
Fleet Management
Oversee daily fleet operations to ensure efficient and cost-effective vehicle use.
Ensure vehicles are properly allocated, scheduled, and utilized.
Monitor vehicle logbooks, fuel consumption, mileage, and maintenance records.
Coordinate preventive maintenance, servicing, and repairs.
Ensure valid insurance, road licenses, and vehicle documentation.
Promote safe driving practices and compliance with fleet policies.
Support driver supervision, training, and performance monitoring.
Store management
Handles goods receipts and properly stores and ensures that all the proper documentation is handled and managed professionally.
Maintains accurate and timely record-keeping in accordance with all finance and logistics formats and procedures.
Ensure storage areas are kept clean and always organized and reports immediately to the Logistics Officer or Area Manager at Assosa if any problems relating to the safe storage of stock.
Reports and updates on the stock balance weekly, monthly, and quarterly and submits to the Logistics Officer at the Assosa office.
Carries out daily, weekly, and monthly stock reconciliations.
Reports any obsolete, damaged, loss, or missing items.
Conducts inventory control/check periodically through physical count as per NRC policies and procedures.
Bachelor’s degree in Logistics and Supply Chain Management or related disciplines
3 and above years’ work experience as a Logistic Assistant or similar role
Basic experience from working as a logistic assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Fluent in oral and written English, Amharic, and other additional local languages
