Position: Associate Director, Finance and Grants/Contracts

The Associate Director, Finance and Grants is responsible for oversight of the finances, contracts and grants for FHI 360 Nepal Country Office and its projects with the guidance from Country Representative. The Associate Director will ensure the achievement of all financial control and performance objectives in accordance with requirements of FHI 360 and its funding agencies in coordination with the FHI 360 Nepal Project Directors, Technical Directors and Country Representative. S/he will be responsible for providing support and guidance for budget forecasting, expenditure tracking and financial analysis as well as grant and contract management. S/he will also be responsible ensuring adherence with FHI 360 global and Nepal policy, systems and procedural guidelines as well as local statutory and regulatory, and funders’ requirements.

KEY RESPONSIBILITIES

• Responsible for oversight of all financial management areas including accounting, payments, reporting systems and procedures for FHI 360 Nepal Country Office.
• Direct and manage the preparation of FHI 360 Nepal annual budget for final approval.
• Manage and monitor the various controls and financial measurements for the projects including budget limits, obligations, burn-rates, pipelines/forecasting on an ongoing basis.
• Oversee the timely completion and accuracy of monthly financial reports prepared for submission to the program funding agencies and FHI 360.
• Review and design appropriate workflow systems, procedures and processes that ensure efficiency and effectiveness of the support function that finance provides.
• Maintain adequate financial resources in country to support monthly program operations and subproject reimbursements.
• Maintain an integrated financial system with up-to-date data from multiple partners that enables for consolidation of information and reporting.
• Direct and manage the development of regular updates of country office financial policies and procedures manuals as necessary.
• Ensure all activities related to financial management are carried out in conformance with policies and procedures established by FHI 360 and funding sources.
• Coordinate with related staff at FHI 360 Asia Pacific Regional Hub (APRH) in Bangkok, FHI 360 Headquarter offices in D.C. and North Carolina, to ensure that project budgets, and accounting and fiscal control procedures are implemented effectively in the Nepal Office.
• Clarify any issues arising from audits conducted for the Nepal Office and Implementing Agencies.
• Oversee pre-award audit of new implementation agencies, and guide subproject budget development with country office staff.
• Oversee the monitoring and review of subproject financial reports, sub agreements and other activity financial reports to ensure compliance with subproject budgets and FHI 360 policies.
• Assist Country Representative and Project Director to manage the development and review process for sub- agreements, contracts and amendments awarded from the country office.
• Review and ensure that sub-agreements, contracts and amendment documents meet the Contracts Management Services (CMS) requirements and maintain quality assurance before execution by Country Representative.
• Maintain regular communications with APRH and HQ to ensure that the country office is updated on any changes to CMS (including certifications) formats and ensure that changes have been incorporated and implemented.
• Maintain regular communications with the funders including to ensure country office is up-to-date on their policies affecting the FHI 360 programs.
• Direct the provision of formal and informal technical assistance to implementing partners on issues of financial management and FHI 360, and donor policies and procedures.
• Represent FHI 360 in external functions as needed at the national, regional and district level.
• Carry out tasks as identified in the FHI 360 business and operational plans, identify and explore further areas of interest to FHI 360, and contribute to the growth and diversification of the FHI 360 portfolio.
• Serve as a member of the FHI 360 Nepal Senior Leadership Team to develop country program strategy, business plans, operational plans and budgets.
• Provide leadership in the application and interpretation of FHI 360, local statutory and regulatory requirements and other donor rules, regulations, policies and procedures.
• Conduct periodic site-visits to partners to review their financial records and internal control systems.
• Carry out internal auditing or inspections of books of accounts of FHI 360 program implementing agencies.
• Facilitate external auditors on their annual auditing work or special assignments.
• Perform other duties as assigned by the Country Representative or Project Director or supervisor or FHI 360 APRH and HQ Enterprise Services or Finance, and CMS staff.

REQUIREMENTS

• Master’s degree in finance, accounting, commerce, business administration, or a related field with five to seven years of progressive leadership experience in finance and grants management for donor-funded programs, or a bachelor’s degree in the same field with seven to ten years of relevant experience as mentioned.
• Prior experience in senior management positions in related organizations particularly in INGOs managing complex and large projects
• Proven experience and performance in program development, grant making and grant management with international organization
• Ability to work in teams and create collaborative team building environment
• Experience with funders (US and UK governments and others) rules, regulations and requirements
• Proactive in managing multiple tasks, managing and working in the virtual work environment, and flexible and open to managing time working with different teams in different time zones as needed.
• Excellent interpersonal, organizational, communication, coordination and collaboration, team building and management, and problem-solving skills.
• Experience using Microsoft Office tools (Word, Excel, PowerPoint, Teams, Outlook, SharePoint, etc.) an advantage.
• Excellent oral and written English and Nepali including documentation skills

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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