Result of Service
It is expected that the consultant will successfully assist the Conference Services to provide the necessary logistical arrangements for the planning of CRIC24 , COP18 and COP17 session and build in-house capacity as required.
Expected duration
06 months between 05 February to 31 December 2026
Duties and Responsibilities
Background: The functions of the secretariat of United Nations Convention to Combat Desertification (UNCCD) are to make arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies established under the Convention and to provide them with services as required. By decision 34/COP15 para II, the COP requested the Executive Secretary to consult with the Government of Mongolia to prepare for the COP17 including the conclusion of a legally binding agreement at the international level with the Government of the Mongolia The Conference Services of the Governing Bodies and Legal Affairs (GBLA) unit is in charge with planning and general coordination of core meetings of the UNCCD process. In line with this, the Conference Services is seeking to recruit logistics support for the COP17, COP18 and CRIC24 sessions. Duties and Responsibilities: Under the direct supervision of the Conference Affairs Officer the consultant will assist with the provision of logistic services for COP17, CRIC24 and COP18 sessions, organization of regional preparatory meetings, side events and provision of in-house capacity building. The assignments of the incumbent will include the following: • Assistance in ensuring the provision of logistical requirements for the organization of the COP17 , CRIC24 and COP18 sessions organized by the secretariat by: • Liaising with UNOG/New York Conference services, prior the session, on organization, set-up and allocation of meeting rooms; • Acting as main logistic contact point with the host country /service providers; • Liaising with IT on equipment and IT services including proper conception of LAN for office and conference rooms’ requirements. • Assistance with the monitoring of general logistics and arrangements required for the good functioning of the COP17 , CRIC24 and COP18 sessions and related preparatory meetings by: • Addressing general logistic issues and problems raised by the secretariat and other UN staff and/or the participants (i.e. offices set-up, transportation, telephone lines, catering services); • Ensuring that requested technical equipment, furniture and offices are available for official meetings, regional meetings, side events, parallel meetings and meetings of interest and regional groups and taking action on such matters. • Preparing, monitoring and announcement of official and non-official meetings schedule in the daily Journal and electronic boards. • Provision of in-house capacity building on logistic requirements for UNCCD official sessions by training of UNCCD staff on: • Required assistance on logistic arrangements foreseen to pre- and in-session work of the UNCCD team together on delivery of facilities, logistic services and equipment. • Ensuring of necessary logistic arrangements for side events and meetings of regional and interest groups, UN agencies, NGOs and other parallel events (i.e. press conferences, closed meetings, etc);
Qualifications/special skills
- Proven years of experience in organizing major United Nations conferences is required. - Experience in and understanding of the United Nations system, as well as intergovernmental processes, is a strong asset. - Good knowledge of the logistical aspects of UN conferences and meetings and the organization of work related thereto would be a strong asset.
Languages
- Excellent command of English and French is required. Additional UN language would be considered an asset.
Additional Information
Only individuals who can act as independent, individual economical operators are qualified to apply. Individuals who can provide their services only on account of an institution or enterprise are not eligible under this procedure. Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations Secretariat and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultant and individual contractor is responsible for determining tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. For remote consultancies, the selected candidate will be required to have a laptop or desktop PC (with Windows 10 or newer) or Mac (with the latest MacOS update), as well as a reliable, high-speed internet connection. An Office 365 license will be provided by the UNCCD to enable the candidate to access official emails, SharePoint, OneDrive and other office applications, such as Word and Excel. Further computer requirements: An antivirus application which receives regular updates; Browsers must be a newer version with regular updates enabled; Regular Windows 10 updates should be enabled with Windows laptop or PC. In addition, a mobile phone will be required to enable Multifactor Authentication (MFA) through SMS or the Authenticator App.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
